Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at managing a variety of administrative tasks, ensuring smooth operations within the office, and providing exceptional support to enhance productivity. This role requires a detail-oriented individual with excellent communication skills and the ability to handle multiple priorities in a fast-paced environment.
Duties
- Manage executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and organize documents for meetings, including agendas and presentations.
- Maintain filing systems and ensure all documents are properly archived.
- Assist in event planning and coordination for company functions or meetings.
- Handle correspondence, including emails and phone calls, with professionalism and courtesy.
- Utilize software tools such as DocuSign for document management and QuickBooks for basic financial tracking.
- Provide clerical support including typing reports, memos, and other communications as needed.
- Collaborate with team members to streamline office processes and improve efficiency.
Skills
- Proficient in office software applications (e.g., Microsoft Office Suite).
- Strong computer literacy with the ability to quickly learn new software tools.
- Excellent phone etiquette with strong verbal communication skills.
- Experience in event planning is preferred but not required.
- Ability to manage files efficiently and maintain confidentiality of sensitive information.
- Strong organizational skills with attention to detail.
- Capable of working independently as well as part of a team.
If you are a motivated individual looking to contribute to a dynamic team while further developing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $49,390.88 - $59,481.48 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
