TCEQ - Executive Assistant II (00050237)
Organization: TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
Primary Location: Texas-Austin
Work Locations: Headquarters (582-HQAUS) 12100 Park 35 Circle Austin 78753
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 0162
Salary Admin Plan: B
Grade: 19
Salary (Pay Basis): 4,739.00 - 5,178.00 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Jun 4, 2025, 1:10:45 PM
Closing Date: Jun 18, 2025, 11:59:00 PM
Description
Are you an experienced Executive Assistant, ready for a unique opportunity to grow with an environmental state agency?
Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.
YOUR FUTURE TEAM
As part of the commissioners’ office, you would support the commissioners as they establish overall agency direction and policy and make their final determinations on contested permitting and enforcement matters. See details about what we do.
This position is a member of our Office of Chief Clerk Division.
HERE’S WHAT YOU’LL BE DOING
- Assist and support the Deputy of the Office of the Chief Clerk (OCC) of the Texas Commission on Environmental Quality (TCEQ).
- Provide administrative support to Deputy Director; coordinate and monitor the administrative functions of the office to include submitting and tracking personnel actions and necessary paperwork for promotions, salary enhancements and separations; maintaining the annual budget; researching, tracking and making purchases; maintaining records of pay for division employees; assisting with timekeeping matters; and entering travel authorizations and vouchers as needed.
- Collect, organize, and prepare materials in response to requests for public information maintained by OCC. Conduct research and prepare other administrative reports, studies, and projects.
- Plan, organize, monitor, and track work assignments so that the following are maintained at the division level: correspondence; telephone coverage; filing systems; records; division meetings; office projects; office processes; and IT needs. Provide training on administrative functions.
- Represent the Deputy in public meetings and before the Commission; and facilitate public meetings, hearings and/or stakeholder meetings.
Qualifications
KEY QUALIFICATIONS
- Experience coordinating workflow.
- Experience with budgeting and purchasing.
- Experience with public speaking and/or facilitation of meetings.
- Experience working on public information requests.
REQUIRED EDUCATION & EXPERIENCE
A Bachelor’s Degree and two years of full-time experience working in an office environment.
OR
Three years of full-time experience performing supervisory, managerial, professional or technical work which must include: analysis of work problems having an administrative aspect and interpretation of complex written material; or planning, organizing, and coordinating requirements for support services or program operations where a wide range of demands are involved, including interpretation of complex written material.
OR
Graduation from a standard senior high school or its equivalent plus seven years of full-time experience in an administrative capacity*.
Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.
TRANSCRIPT / COLLEGE HOURS or COURSE WORK
See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.
CURRENT TCEQ EMPLOYEES
This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Executive Assistant II state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Executive Assistant II series.
WORK SCHEDULE
Standard business hours are M-F, 8:00 a.m. - 5:00 p.m, fully in-office.
BENEFITS
- Optional 401(k) and 457 plans
- Insurance: Health, Vision, Dental, and optional FSA
- Paid day(s) off from work on national holidays and holidays that the state observes
- Professional development opportunities
- Longevity pay based on your number of years working for the state
- Wellness Program and Activities
- Onsite Nurse Practitioner in HQ
- Work-Life Balance
CONDITION OF EMPLOYMENT
TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.
In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.
MILITARY OCCUPATIONAL SPECIALTY (M.O.S.) CODES
M.O.S. codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.
Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.
Texas Commission on Environmental Quality is an Equal Opportunity Employer.
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