Responsible to assist the County Recorder/Registrar of Titles to properly record and index documents, process vital statistics, provide customer service, and perform office support functions.
Essential Duties and Responsibilities:
Recorder Functions
- Records real estate transactions for the County.
- Calculates, collects and documents the receipt of required filing fees.
- Ensures accurate scanning, indexing and filing of all real estate instruments.
- Utilizes and maintains the Tri-Min computer system.
- Determines the legality of accepting certain documents, based on conformance with recording standards, title standards and statutes; interprets statutes for customers.
- Records deeds, mortgages and other real estate documents; analyzes certificates of titles for the disposition of encumbrances and approves documentation of easements.
- Reviews, deciphers and draws out legal descriptions in order to ensure consistency with adjacent properties and proper closure of metes and bounds.
- Organizes and maintains documents related to plats, surveys and monument records for use by surveyors and the general public. Receives and sets up new plats in Landlink software.
- Reviews incoming documents received for recording, accepting or rejecting.
- Prepares Real Estate Title Research Reports; Judgment, Tax Lien and property tax searches; Abstracting of RealEstate Title and certifies Condition of Register for Torrens property.
- Proofs legal descriptions for Torrens certificates.
- Processes Federal & State tax liens; checks State system for Federal tax liens.
- Verifies well certificates.
- Maintains Geographic Information System (GIS).
- Implements the Safe at Home Law utilizing a parallel confidential recordation system.
- Assists the public in searches in real estate and vital records.
- Furnishes information as requested and subject to legal authority by phone, fax, mail or in person.
- Assists attorneys, surveyors, bankers, and title companies in researching and gathering information concerning realestate.
- Maintains knowledge of and interprets relevant state and local laws, policies and procedures.
- Prepares a variety of reports and documents.
Vital Statistics
- Verifies State security paper; daily and when orders are received; process birth, death, marriage and military discharge applications for copies; process marriage license applications, felony name change; research historical birth, death, marriage records upon customer requests; file clergy registration, notary registration and military discharge papers; update computer systems with marriage certificates filed.
- Serves as passport agent; takes passport photos.
Other Duties
- Maintains knowledge of relevant laws, regulations, policies and procedures.
- Attends training and meetings.
- Other duties as assigned or apparent.
Position is Grade 4 with an entry hourly wage range of $23.84 to $26.73, DOQ.
EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER
To be considered for this position, please apply on our website at https://www.governmentjobs.com/careers/brownmn
Job Type: Full-time
Pay: $23.84 - $26.73 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
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