Human Resources Generalist

Job Title: Human Resource Generalist Position Sacred Heart Retreat House

Type: Non-Exempt

Mission Statement: To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position: The HR Generalist will be responsible for managing all human resource programs including employee relations, payroll, benefits administration, onboarding/termination, policy interpretation and application, recruitment, training and retention programs, personnel conflict resolution, and legal compliance.

Qualifications and Education Requirements:

• Bachelor of Arts in Human Resources or related field, preferred
• Knowledge of state and federal wage and hour law, as well as other personnel regulations
• Minimum five (3) years of professional experience in a Human Resources related position
• Internet and computer literacy for business activities
• Fluently read, speak, write and understand English at four-year college level

Skills and Job Requirements

• Understanding of general human resources policies and procedures and practices and principles of organization, planning, records management and general office administration
• Good knowledge of employment/labor laws
• Excellent working knowledge of Microsoft Office (Word, Excel and Access)
• Excellent communication and people skills: Deal tactfully, in person, electronic, or phone interactions, with personnel, visitors, government agencies, vendors and the general public, even under difficult circumstances in a polite and professional manner
• Strict confidentiality regarding personnel and payroll records and knowledge of information related to an individual person or group of persons
• Skills, experience and educational knowledge on Conflict Resolution, Mediation and Handling difficult people and personnel issues.
• Aptitude in analytical and problem-solving skills with the ability to gather, interpret and proactively act on data with minimal supervision.
• Ability to work independently appropriately and as part of a team with a results driven approach.
• Ability to prioritize and perform multiple functions under time pressure and deadlines with accuracy while maintaining a positive disposition
• High sense of urgency with ability to work in a fast-paced team environment anticipating and adjusting to challenges.
• Minimum 10 hours continuing education annually related to Human Resources, Payroll and Benefits

Job Functions:

Talent Management (Recruiting & Retention):

• Maintain accurate database of Job Descriptions for the organization
• Manage various processes of talent acquisition, recruitment, interviews, onboarding and termination.
• Develop and maintain retention and ongoing training and development programs.
• Conduct orientation of new staff members and annual review for all staff in areas personnel practices
• Support Apostolic Leaders regarding hiring decisions.
• Complying with all relevant laws regarding reporting and records retention

Training and Development:

• Make recommendations for new hire orientation and annual updates.
• Oversee the implementation of staff/manager educational and incentive opportunities in collaboration with Organization’s Leadership
• Facilitate training sessions for employees and managers on various topics

Employee Relations:

• Investigate, manage, and facilitate resolution employee complaints and grievances regarding Human Resource practices, workplace management, safety, and job pay.
• Serve as main point of contact for Human Resources consultants and legal counsel for personnel related matters
• Consult and serve as a resource to leadership in facilitating resolution of internal issues and conflicts, interpretation of policies and procedures or any other Human Resources related matter

Benefits:

• Administration of all compensation and benefits plans.
• Serve as a main point of contact to employees and vendors for benefit insurance related issues
• Coordinate open enrollments for benefits with the Administrator.
• Responsible for COBRA administration and follow-up
• Main point of contact with Workman’s’ Comp Carrier and maintain workers’ comp files, logs and other relevant files current and within regulatory requirements
• Responsible for communications with staff members on Leave of Absence as their main contact and maintain accurate files and monitor benefits while staff on LOA
• Maintain Risk Management Claims Report and submit to designated person at the facility

Payroll:

• Approve and submit accurate and timely payroll on a regular processing schedule.
• Coordinate and implement all payroll activities with accuracy and in accordance with current applicable CA state wage and hour laws and other government regulations
• Maintain Payroll and Benefit related records including timekeeping, payroll, and benefits reports

and other government and company-required reporting and documentation. Ensure records are updated, complete and accurate.

• Provide payroll information and reports for various entities as needed. i.e. Medicare audits, Medi-Cal audits, cost reports, and the annual audit, Payroll Based Journal for CMS (if applicable).

HR General:

• Ensure that all human resources and personnel files, paper and electronic, are complete, accurate, and updated
• Implement, monitor, and enforce all facility policies, guidelines of handbook and all legal requirements, and safety procedures established by the facility.
• Create Human Resource Policies in collaboration with Administrator and propose necessary changes.
• Publish and distribute updated Employee Handbook as necessary
• Manage employee annual evaluation process.
• Prepare reports, statistics (metrics), and responses to government and outside organizations regarding employment and personnel matters or audits etc., as requested by the Administrator
• Monitor renewal of licensure and/or certifications and report to Administrator as requested.
• Maintain I-9 form updates and renewals
• Attend all meetings and in-services required by this position
• Perform all other duties as assigned

Working Conditions

• Subject to hostile or emotionally upset employees
• Will need to sit and/or work on computer for extended periods of time
• Is subject to frequent interruptions

Physical and Sensory Requirements

• Must be able to sit for 95% of the work day
• Must be able to be on feet 5% of the work day
• Must be able to use repetitive hand motion at the computer
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met
• Must be able to push, pull, move, a minimum of 25 pounds and be able to push, pull, move, such a weight a minimum distance of 50 feet
• Must be able to lift and/or carry a minimum of 25 pounds and lift to a height of 5 feet

Job Type: Full-time

Pay: $37.00 - $45.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person