TITLE: Talent Acquisition & HR Specialist
DEPARTMENT: Business
REPORTS TO: Associate Director of Human Resources
GENERAL SUMMARY: The Talent Acquisition & HR Specialist will report to the Associate Director of Human Resources. This person is responsible for leading recruitment efforts while supporting a range of human resources functions across the organization. This dual-role position plays a critical part in ensuring a positive candidate and employee experience, aligning recruitment strategies with organizational goals, and supporting a healthy, inclusive workplace culture.
The ideal candidate is someone who thrives in both people-focused and detail-oriented work, and who brings a proactive, solutions-driven approach to HR and talent development.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Promote a cooperative and respectful workplace culture by clearly communicating the mission of Phipps and the organization’s management philosophy to all staff throughout their employment.
- Lead and manage full-cycle recruitment activities, including job postings, candidate sourcing, screening, interviewing, and offer coordination.
- Collaborate with hiring managers to evaluate staffing needs and develop effective, customized recruitment strategies.
- Ensure an inclusive, positive candidate experience from initial contact through onboarding, reflecting the values and culture of Phipps.
- Maintain and enhance the applicant tracking system (ATS); monitor recruitment metrics and generate hiring activity reports as needed.
- Represent the organization at job fairs, community events, and networking functions to promote Phipps as an employer of choice and develop diverse talent pipelines.
- Keep the Associate Director of Human Resources informed of staffing issues, employee relations, and other relevant personnel matters.
- Maintain accurate and up-to-date employee records in compliance with organizational policies and applicable legal requirements.
- Support HR initiatives, including performance management, employee recognition programs, engagement surveys, and professional development efforts.
- Serve as a resource for employees by responding to inquiries related to policies, procedures, and benefits.
- Assist with daily HR operations, including policy review and updates, compliance tracking, and employee relations support.
- Contribute to organizational diversity, equity, and inclusion (DEI) initiatives, as well as employee wellness and engagement programs.
- Support the onboarding process by coordinating and conducting new hire orientations, ensuring a welcoming environment and timely fulfillment of equipment, uniforms, and supply needs.
- Maintain regular contact with new hires during their initial 60 days and ensure timely completion of 60-day performance evaluations.
- Assist with offboarding processes, ensuring all necessary documentation and procedures are completed prior to an employee’s departure.
- Provide employees with required documentation related to FMLA, disability leave, and workers’ compensation, ensuring compliance and timely communication.
- Oversee employee services and benefits programs, which may include training, wellness, employee assistance, recognition, and work-life initiatives.
- Perform additional duties and special projects as assigned to support departmental and organizational goals.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- Exceptional organizational skills.
- Excellent written, verbal and visual communications skills.
- Ability to communicate well with all levels of people in a friendly manner.
- Knowledge of computers required.
- Ability to work in a fast-paced environment under deadlines and stress.
- Ability to communicate enthusiastic support of Phipps' mission.
PHYSICAL, MENTAL AND SENSORY DIMENSIONS
- Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
- Mental effort: reading, writing, analyzing and visualizing.
- Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.
WORKING CONDITIONS
- Ability to provide own transportation to perform principal responsibilities.
- May require evening, weekend and holiday work if necessary.
- Will have occasion to work in or pass through any area of the Conservatory or growing houses.
MINIMUM POSITION GUIDELINES (Education, Experience and Certification)
- Bachelor’s degree.
- A minimum of four years of professional experience is required, including at least two years in talent acquisition/recruiting and an additional two years in general human resources functions.
Revisions, additions or deletions to this job description may be made at any point.
