TCEQ - Executive Assistant II

Are you an experienced Executive Assistant, ready for a unique opportunity to grow with an environmental state agency? 

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.

YOUR FUTURE TEAM

As part of TCEQ’s Office of Waste, you would contribute to agency efforts to regulate the generation, treatment, storage, and disposal of various wastes and the cleanup of contaminated sites. See details about what we do.

This position is a member of our Radioactive Materials Division.

HERE’S WHAT YOU’LL BE DOING

• Provide highly responsible administrative support to Deputy Director, which includes drafting correspondence, preparing various documents, answering phones, maintaining calendars, and scheduling meetings.
• Serve as a Public Information Request (PIR) contact for the Radioactive Materials Division.
• Serve as the travel coordinator for the administrative unit of the Radioactive Materials Division; prepare travel requests and expense reports; mentor staff on travel processes and procedures.
• Completes procurement and purchasing activities, including training registrations through the Centralized Accounting and Payroll/Personnel System (CAPPS) and/or ProCard.

KEY QUALIFICATIONS

• Experience using Centralized Accounting and Payroll/Personnel System (CAPPS) Financials to complete purchasing requests.
• Experience using CAPPS to complete travel requests and expense reports.
• Experience composing, editing, and proofreading internal/external communication for proper format, spelling, grammar, punctuation, content, and clarity.

REQUIRED EDUCATION & EXPERIENCE

A Bachelor’s Degree and two years of full-time experience working in an office environment.

OR

Three years of full-time experience performing supervisory, managerial, professional or technical work which must include: analysis of work problems having an administrative aspect and interpretation of complex written material; or planning, organizing, and coordinating requirements for support services or program operations where a wide range of demands are involved, including interpretation of complex written material. 

OR

Graduation from a standard senior high school or its equivalent plus seven years of fulltime experience in an administrative capacity*.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years. 

TRANSCRIPT/ COLLEGE HOURS or COURSE WORK: 

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

CURRENT TCEQ EMPLOYEES

This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Executive Assistant II state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Executive Assistant II series.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Radioactive Materials Division.

BENEFITS

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.