Title: Human Resources Assistant (TEMP)
Reports to: Chief Operating Officer
Department: Human Resources
Location: ECF Headquarters, Culver City
FLSA Status: Non-Exempt
Schedule Hours: 20 hours per week
Duration: Two-month Assignment
Compensation: $17.28 - $21.00 per hour, depends on experience
Supervisory Responsibility: None
Position Summary
Perform a variety of time-sensitive, skilled administrative and clerical duties directly related to human resources activities. Supports the department in fostering positive employee relations.
Essential Duties and Responsibilities
- Input and maintain data needed to prepare a variety of reports, including: New Hire and Termination reports, and the Employee Roster. Prepare other reports as needed
- Establish and/or maintain a tracking system for employee evaluations, TB tests, physicals, auto insurance, credentials, licenses, and trainings. Notify employees and their supervisors of any required renewals
- Coordinate and schedule various employee trainings (i.e., First Aid, CPR, NCI, etc.) Notify staff and their supervisors when attendance is required
- Maintain Human Resources department database and files. Close out and store personnel files for separated employees. Maintain the HR master calendar.
Other Duties
- Comply with ECF’s Injury and Illness Prevention Program. Ensure safe use and operation of tools and/or equipment.
- Comply with ECF policies and procedures, including mandated reporting requirements.
- Regular, reliable attendance.
- Perform other duties as assigned.
Qualifications
Experience: Two years as an HR Assistant preferred or similar skills
Knowledge/Abilities/Skills:
- Working knowledge of human resources principals, practices, and procedures
- Ability to work independently with minimal supervision
- Abillity to maintain confidentiality and handle sensitive matters and interactions with others in a positive, professional manner using tact, diplomacy, and discretion
- Highly organized with the ability to work on multiple projects/tasks simultaneously
- Take initiative and follow up/follow through in a timely manner to meet deadlines
- Proficient in Word, Excel and Access
- Excellent communication skills, including grammar and punctuation
- Good math aptitude, analytical and problem-solving skills
- Keyboard speed of 50 wpm.
Requirements
- Provide evidence of a negative TB test initially
Work Environment
Work site is located in a building shared with a school for students (grades K–12th) who have varying degrees of learning, behavioral, emotional, and developmental disabilities. Employee may encounter students who are in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. Environment may include frequent interruptions, loud noise, odors, varying indoor temperature, and drafts. May encounter inclement weather when traveling for ECF business.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
- Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.
- Ability to lift and carry materials weighing up to 15 pounds.
- Ability to read printed materials and a computer screen.
- Ability to communicate in person and over the telephone.
Equal Opportunity Employer:
Exceptional Children’s Foundation is an equal opportunity employer. We are on a mission to support independence, belonging and community. We strive to build a culture that is safe, respectful, fair, and supportive for all employees. We are proud to employ people of all backgrounds who possess the talent, energy, and focus to accelerate our vision forward.
