Admin & IT Executive (Japanese MNC)

Responsibilities

Administrative Support (70%)

• Manage visitors, incoming calls, courier arrangements, and hotel bookings.
• Oversee daily office operations, including cleanliness, pantry supplies, stationery, facilities maintenance, and vendor coordination.
• Handle purchase requisitions, invoice verification, and payment coordination for non-trade purchases.
• Manage company vehicles, leasing, servicing, repairs, road tax, and related documentation.
• Coordinate training, e-learning administration, company events, employee engagement initiatives, and festive activities.
• Maintain office records, name cards, company stamps, and stationery supplies.
• Coordinate workplace 5S activities and support fire drills as a Fire Warden.
• Perform other administrative duties as assigned.

IT Support (30%)

• Provide end-user technical support for laptops, printers, mobile devices, Microsoft Office, and SharePoint.
• Manage IT assets, software licences, and related documentation, including support for overseas offices.
• Support IT infrastructure, cybersecurity, data protection, and information security compliance.
• Maintain IT policies, procedures, and governance documentation.
• Assist with IT procurement, purchase requisitions, payment follow-ups, and IT training.
• Support IT operational improvements and other ad hoc duties as required.

Requirements

• Minimum Diploma in Business Administration or a related field.
• At least 2 years of experience in office administration, facilities management, or related functions.
• Basic knowledge of IT operations, end-user support, and office systems.
• Proficient in Microsoft Office, including Excel, Word, and PowerPoint.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

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