Administrative Secretary
Job description
Summary
The Administrative Secretary is responsible for all general clerical and secretarial functions within the department. Responsibilities include but are not limited to providing departmental clerical support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.
Education and Experience: High School Diploma or GED preferred. No experience required. Minimum two year of secretarial or clerical experience preferred.
Knowledge and
Skills
Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.
Licensures and Certifications: Valid Driver's License required at time of hire.
Skills mentioned
Loma Linda University Health is a distinguished academic medical center and a global leader in health and wellness, deeply rooted in the traditions of the Seventh-day Adventist Church. Founded in 1905, the institution operates on the foundational mission 'to continue the teaching and healing ministry of Jesus Christ' with a commitment 'to make man whole.' This philosophy integrates physical, intellectual, emotional, and spiritual health, guiding its approach to patient care, education, and research. The organization is a comprehensive healthcare system comprising six hospitals, including a renowned Children's Hospital and a Level I trauma center, a faculty practice group with over 1,000 physicians, and numerous remote clinics and affiliated organizations across the western United States and worldwide. With a workforce of over 17,000 dedicated professionals, Loma Linda University Health serves as a major healthcare provider for the Inland Empire region of Southern California and beyond, treating hundreds of thousands of patients annually. In addition to its extensive clinical services, Loma Linda University Health is a hub for medical education and scientific discovery. It is intrinsically linked with Loma Linda University, which consists of eight professional schools dedicated to healthcare. This symbiotic relationship fosters an environment of continuous learning and innovation, where students receive hands-on training alongside experienced professionals, and research findings are translated directly into advanced clinical practices. The institution is a pioneer in various medical fields, notably in proton therapy for cancer treatment and infant heart transplantation. By combining state-of-the-art technology with a compassionate, whole-person care model, Loma Linda University Health not only provides exceptional medical treatment but also empowers individuals and communities to lead healthier, more fulfilling lives, staying true to its century-long legacy of service and healing.
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