Administrative Assistant

Children's Home Society of Florida

Since opening our doors in 1902, CHS became a part of Florida's history. 

CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we’re changing the face of foster care and positively impacting children and families’ lives for generations to come.

Join our team to continue to do good and create history serving Florida's children and families!

The Administrative Assistant provides diverse administrative support to senior management, including Regional Executive Directors, Vice Presidents of Operations, Corporate and Regional Directors and Development teams. Overall, the Administrative Assistant contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

WHY JOIN CHS?

• Uplifting mission-driven work culture
• Make an impact in your community and become a part of Florida's history!
• Growth and professional development opportunities
• Great benefits package, including generous paid time off and holidays

Primary Job Functions

1. Provide diverse administrative support to senior management, including Regional Executive Directors, Vice Presidents of Operations, Corporate and Regional Directors and Development teams.

• Compose and/or type letters, memos, reports, etc.
• Take dictation, transcribe notes or voice recordings and distribute the minutes of management or Board of Director meetings.
• Provide needed administrative support that may include assisting in contract proposals, insurance renewals, fund-raising events, data compilation, budget preparation, meeting preparation, etc.
• Coordinate meetings and travel arrangements, reservations, and other accommodations.
• Arrange meetings (i.e., Board of Directors, Regional Management Team) including necessary accommodations.
• Assist with special projects and Board committee support work as needed.
• Provide needed secretarial support such as filing, maintaining records, copying, answering telephones, opening and distributing mail, etc.
• Maintain list of Board of Directors or Auxiliary.
• May order supplies for the office/facility and track inventory.
• May supervise or provide guidance to other administrative staff.
• May assist other management team members as directed.

2. Contribute to a positive, engaging work environment.

• Develop a strong knowledge base and stay current on region-related issues and trends.
• Participate actively in departmental meetings, training and education, as well as the quality process.
• Comply with CHS’s code of conduct, policies, practices, contracts and other legal obligations.
• Assist with training other team members and providing back up when necessary.
• Pick up projects on the fly; perform other duties as assigned from time to time.
• Demonstrate the CHS Common Bond Values in the performance of all job duties.  

Job Qualifications

Education, Licenses & Certifications:

• High School diploma or GED equivalent, required.
• Florida Driver’s License within 30 days of hire, required.

Experience:

• Minimum of three years of secretarial training or work experience, required.
• Comprehensive experience of applicable operations.
• Two years of college or advanced secretarial training, preferred

Knowledge, Skills and Abilities

Knowledge of:

• ADMINISTRATION

Skills and Proficiency in:

• Planning, organization and time management, oral & written communication
• Interpersonal Relationship Building, Collaboration, Teaming
• Computer systems and MS Office, including Word, Excel and Outlook

Ability to:

• Perform at a high level of autonomy, with general supervision.
• Perform under strong demands in fast-paced, diverse, sometimes ambiguous environments.
• Handle stressful, sensitive situations; preserve confidentiality and professional boundaries.
• Meet critical deadlines, while maintaining attention to detail, accuracy and quality.
• Solve practical problems and document results using sound judgment.
• Demonstrate the behaviors of our CHS Common Bond Values.
• Speak, read and write English at the college level
• Type 55-60 wpm

 Together, good can be done.