Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to office management. This role requires multitasking and the ability to manage various administrative tasks efficiently while providing exceptional customer support.
Duties
- Manage front desk operations, including greeting visitors and handling inquiries.
- Operate multi-line phone systems to answer calls, direct inquiries, and provide information.
- Maintain organized filing systems for easy access to documents and records.
- Perform data entry tasks with accuracy and attention to detail.
- Utilize Microsoft Office and Google Workspace for document preparation, scheduling, and correspondence.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide clerical support by proofreading documents and ensuring high-quality outputs.
- Handle bookkeeping tasks as needed, including invoicing and expense tracking.
- Support customer service efforts by addressing client needs promptly and professionally.
- Collaborate with team members to improve office processes and enhance productivity.
Requirements
- Proven experience in an administrative role or similar position is preferred.
- Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.
- Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent organizational skills with the ability to manage multiple tasks effectively.
- Bilingual candidates are encouraged to apply; strong verbal and written communication skills are essential.
- Demonstrated ability in customer service with a focus on phone etiquette and support skills.
- Strong typing skills with attention to detail for data entry tasks.
- Ability to work independently as well as collaboratively within a team environment.
- Time management skills to prioritize tasks effectively in a fast-paced setting. We invite qualified candidates who meet these requirements to apply for this exciting opportunity as an Administrative Assistant within our organization.
Job Types: Full-time, Part-time
Pay: $16.00 - $18.00 per hour
Experience:
- Administrative Assistant: 1 year (Preferred)
Ability to Commute:
- Lexington Park, MD 20653 (Required)
Work Location: In person