Kitchen Administrative Assistant

• Provide office and logistics administrative support to kitchen.
• Answering phones – Identifying Top Tier Clients for the kitchen.
• Daily accounting, reconciling credit card, receipt, and general reportable expenses.
• Compile list of missing receipts and reconcile via emails to GM weekly.
• Work on searching for missing receipts and obtaining copies, document those consistently missing receipts.
• Verify, audit, and submit work related reimbursable expense forms for ACW staff.
• Create, schedule, and maintain approved spreadsheets to track airport badging, CBP filing and custom seals (Market Specific).
• Updating of accurate inventory items and prices.
• Monthly review and verification of initial COGS and corrections before the 2nd of each month for closing.
• Daily communication and verification of alcohol vendors invoicing and reporting.
• Invoicing of customers for all lockers & items and deliveries (from locker vendors and kitchen).
• Create orders in D365 for locker billing at the time of receipt of bills from locker vendors.
• Enter all daily sales into D365 on behalf of ground catering, café or ghost kitchens (as applicable).
• Daily pricing in D365 of zero priced items.
• Utilize all administrative software and reporting requirement - office 365, ACES and Coupa daily.
• Execute Daily Coupa expense report audits during reconciliation and all financial reporting needs.
• Monitoring and communication of Shipday and kitchen photo compliance.
• Fleet Management Portal, maintenance, fueling, and mileage reporting.

• 
  As Needed Duties

• Participating in weekly “team huddle” meetings in kitchen with assigned manager.
• Handling of escalated issues direct with the customer, kitchen or onsite as needed – in conjunction with Guest Service standards.
• Participating in kitchen meetings (local & Teams) to discuss direction/concerns within department.
• Delivering of catering orders when needed.
• Shopping and Procurement when needed.
• Any additional duties as assigned by management.

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.
• Full Time employees are eligible for healthcare and supplemental benefits on the first day of the month, following 30 days of employment.
• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions.
• Plan entry is the first day of the month following 30 days of employment.
• Three (3) medical plans to choose from, with an excellent employer contribution.
• Available Dental and Vision insurance
• Company paid basic life insurance, with the option to elect additional voluntary term life.
• Company paid short-term and long-term disability insurance.
• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
• Health Savings Account and Flexible Spending Account available (for eligible plans)
• Generous Vacation Program for full time employees
• Employee Assistance Program (EAP)
• See our benefits here 2025 Benefits Guide
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

• Specific Job Responsibilities
• Stellar Customer Service
• Integrity & Accountability
• Entrepreneurial Spirit
• Teamwork Commitment

• High School diploma or equivalent required, Bachelor’s Degree in Hospitality or Culinary Field preferred.
• Experienced in handling administrative reporting and client relationships in a business environment.
• Prior experience with catering/culinary operations or hospitality required.
• Possess exceptional organizational and administrative skills and the ability to multi-task during regular business operations.
• Must dress professionally and be capable of professional communication, both verbally and written.
• Proficient in Basic Computer Navigation, MS Outlook/Word/Excel and administrative software function.
• Knowledge of modern office procedures and methods including telephone communications, office systems, record keeping, and proper formatting/etiquette of correspondence.
• Ability to establish priorities on a daily basis, work independently, proceed with objectives and resolution of issues.
• Schedule flexibility is a must, including evening, weekend, or holiday hours as necessary.
• Must be able to do basic math, planning, organization and facilitation of service initiatives.
• Must be able to lift 40-pounds.

Final candidate for the position will be required the following:

• Pre- employment criminal background check
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

Disclaimer: