Office Coordinator

Schulson Collective HQ - Philadelphia - Philadelphia, PA

Job details Job Type Full-time Full Job Description

Summary/Objective: The Office Receptionist is responsible for keeping the office running smoothly and assisting in administrative support.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Greets all visitors by buzzing them in at the front door and welcoming them upon their arrival into the office. Ensures visitors are offered beverage and shown to seating area if there is a wait for them to meet with someone.
  • Checks in all incoming packages, opens them to confirm contents, verifies them against the received purchase order, and stores them in an organized manner if they have not been picked up by the appropriate recipient.
  • Maintains organization and cleanliness of all storage rooms and meeting rooms.
  • Ensures office fully stocked with supplies at all times, including but not limited to fresh coffee, water, soda, toilet paper, paper towels, office supplies, trash bins, candy, etc.
  • Researches new suppliers for office supplies to ensure best pricing.
  • Answers phone calls and directs customer inquiries to the appropriate parties.
  • Coordinates any office maintenance needs with facilities team.
  • Processes Gift Card and Uniform Replacement transactions
  • Performs other duties as assigned.

Supervisory Responsibility

This position does not have any supervisory responsibilities.

Physical Demands

The employee must occasionally lift and/or move up to 25 pounds and occasionally push and/or pull up to 50 pounds. The employee may spend over 4 hours daily standing or walking.

Required Education and Experience

  • High school diploma required; degree in Business, Communication or related field preferred.
  • Must have excellent written and verbal communication skills.
  • Must have excellent organizational skills.
  • Prior administrative experience preferred.
  • Must have strong base knowledge of Microsoft Office products.
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