Studio/Office assistant

Job details Job Type Part-time Number of hires for this role 1 Qualifications

• • US work authorization (Required)

  • High school or equivalent (Preferred)

Studio/Office assistant needed 3 days/week - with possibility for growth

Busy business owner and Mom of 2 looking for a great local studio/office assistant. I would love to find a detail oriented and experienced office assistant who loves organization, is great with people, is an excellent speller and writer, and enjoys generally helping out with whatever is needed.

Duties include:

Scheduling personal appointments for myself and the children, medical appointments, school meetings, etc.
Booking travel arrangements, flights, hotel, car service, etc.
Managing my inbox including drafting and sending emails and cleaning up unnecessary junk
Manage my calendar
Create and send photoshoot timelines for clients
Entering client info and notes into our CRM
Design email templates to send to our email list announcing things such as new campaigns, products, etc.
Keep my spaces organized including office, studio, studio wardrobe and supply closet, files etc.
Managing social media content including creation and drafting of posts, reels, etc. scheduling posts, and responding to comments on posts and messages. Currently includes Facebook, Instagram, LinkedIn.
Occasional graphic design projects such as designing holiday cards, website graphics, email templates, etc.
Managing returns and other errands such as shopping, dry cleaning, post office, etc.
Sort mail, deliveries
Create and send client invoices
Order custom studio product packaging
Wrap and ship client artwork when needed
Order, wrap and ship gifts
Coordinate scheduling, travel, events, etc. with business team
Light cleaning when needed
Occasional help with kids when needed such as picking them up from school, helping out with birthday parties, etc.
Possible occasional travel with me on business trips
Read emails from kids' schools regarding parent/teacher conferences, special events, etc. and plug important dates into my calendar.
Make sure studio is stocked with essentials
Manage studio supplies and reorder items when needed
Assist me on occasion during photoshoots
Help plan work and personal events such as client appreciation parties, holiday parties, personal dinner parties, etc.
Deal with any breakdowns or tech issues - call service providers and coordinate repairs
My kids are 10 and 12 yrs old. My business is a successful and busy portrait photography studio with a team of 3, plus several remote contractors. We are located in Gaithersburg, MD.
An ideal schedule would be 9-3 M, W, F, with an occasional weekend assisting a shoot. Work from home part of the time is possible.

Driver License and transportation are required as running errands is sometimes needed.
If you are always punctual, reliable, an excellent speller, a self-starter, plus can craft a great email, I’d love to talk to you.

Please reply to this ad either in writing, or with a quick video on your phone with your name, what city you live in, your phone number, what days and times during the week you are available, why you’d be great for this position, what you do on the other days of the week (another job, parenting, school, etc), please use the word bacon in the subject line to be sure you’ve read this post in its entirety. Thank you!

Job Type: Part-time

COVID-19 considerations:
Vaccination is required for this position. May also be required to wear a mask some of the time.

Application Question(s):

• Do you have an excellent driving record and your own transportation?

Education:

• High school or equivalent (Preferred)

Work Location: One location