Accounting Specialist

Job Summary

The Accounting Specialist plays a key role in maintaining accurate and timely financial records within a real estate organization. Responsibilities include managing accounts payable and receivable, updating financial records, preparing financial reports and budgets, and ensuring compliance with accounting standards.

Key Responsibilities

• Maintain and process accounts receivable, including documenting bills and appropriate supporting documentation.
• Maintain accounts payable, ensuring timely invoice payments, confirming debt validity, and obtaining proper approvals.
• Update financial records and transactions using accounting software.
• Collect and input payroll-related expenses into appropriate general ledger accounts.
• Assist in preparing quarterly budgets under the direction of senior management.
• Compile and analyze accounting data to perform and record journal and account entries.
• Reconcile bank statements and general ledger accounts; investigate discrepancies and correct as needed.
• Respond to internal and external inquiries related to financial transactions and accounts.
• Process purchase order invoices and manage check-related functions such as deposits, voids, cancellations, reissues, and reconciliations.
• Handle premium payments, resolve application issues, and ensure proper documentation.
• Assist with 1099 processing and maintain compliance with tax regulations.
• Provide excellent customer service via phone, email, and in-person interactions.
• Support the updating of corporate accounting policies and procedures.
• Maintain high attention to detail with precise and clear communication.

Equipment Used:

• Computer, printer, fax machine, scanner, copier, and other standard office equipment.

Education & Experience:

• BS in Accounting preferred or 3–5 years of equivalent accounting experience, preferably in the real estate industry.
• Strong organizational, written, and verbal communication skills.
• Ability to handle multiple projects and prioritize tasks in a fast-paced environment.
• Aptitude for learning and adapting to innovative technologies.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Accounting Systems - Infor Sunsystems and Profit Power knowledge and experience a plus.
• Property Management Systems - Yardi and Appfolio knowledge and experience a plus.
• Familiarity with real estate industry practices a plus.

Personal Qualifications:

• Outstanding interpersonal skills with the ability to build credibility, trust, and respect across all levels of the company.
• Quick, intuitive learner with the ability to work independently—asks questions and conducts research to find solutions.
• Demonstrates patience and a collaborative mindset to foster strong partnerships with employees and real estate agents.
• Highly focused and adaptable, able to balance attention to detail with flexibility in dynamic environments.
• Passionate and committed to producing high-quality work.
• Proven ability to understand and respond to the needs of various business units, effectively motivating and aligning teams toward shared goals.
• Maintains a positive, solution-oriented attitude, even in the face of challenges or change.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 3 years (Required)
• Accounting: 2 years (Preferred)

Location:

• Honolulu, HI 96814 (Required)

Work Location: In person