POSITION SUMMARY:
The Administrative Assistant II will perform diverse administrative functions requiring confidentiality, initiate and sound judgement for multiple VP level executives. The successful candidate will possess a strong attention to detail, quality focus, high energy and flexibility within a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the executive with professional courtesy and acumen and deliver flawless work output.
Duties and tasks mostly reflect variety and complexity, requiring judgement and experience to successfully accomplish tasks with limited direct supervision. He or she will apply well-honed skills and adapt procedures, processes, and techniques to the completion of assignments.
RESPONSIBILITIES:
- Perform administrative support duties, including but not limited to drafting correspondence, making copies, answering, and screening executives' phone calls and directing inquiries to the proper party. Proactively assess supply/equipment needs and maintain/order accordingly.
- Serve as the main point of contact for Executives and other offices when needed. Coordinate and maintain executive calendars in a high-volume environment. Manage travel arrangements, reservations, and expenses. Executive level experience managing travel arrangements in high volume for domestic and international travel that might include multiple leg trips and processing expense reports that may include money conversion. Schedule and coordinate meetings, arrange conference calls, interviews, appointments, events, and other similar activities. Proactively forecast calendar issues and conflicts for the executives and work to provide /suggest solutions.
- Responsible for coordination of both on and off-site meetings and events ranging in scope in terms of size and complexity. This includes preparation of agendas/materials and coordination of all logistical arrangements (scheduling, securing site, arranging catering, travel arrangements, coordination of required materials/supplies, etc.)
- Assist with development and updating of complex and creative PowerPoint presentations, Excel spreadsheets and documents in support of meetings and other department activities.
- Manage and participate in projects and delivering timely completion of multiple tasks. Support on-boarding of new executives. Organize and maintains file system, and files correspondence and other records. Support Executives visiting from other Toshiba Companies.
- Perform other related duties as assigned.
AREAS OF EXPERTISE & SPECIAL SKILLS:
- Associate's degree + 5+ years of experience providing administrative support at a senior executive level, including executive level experience managing international travel arrangements in a high volume, large corporate environment
- Advanced proficiency in current version of MS Word, Excel, PowerPoint, Outlook, Teams and Oracle.
- Strong communication skills while showing discretion and confidentiality with sensitive information
- Organization and time management skills with an ability to think proactively and prioritize work efficiently
- The ability to work well on an administrative team while providing support to your executives
Toshiba Global Commerce Solutions is a dynamic billion-dollar global company based in Research Triangle Park, NC, providing retail store solutions to your favorite brands. Have you ever been in a hurry and made use of the self-checkout at Lowe's Foods, earned fuel rewards at Kroger, or just paid for purchases at retailers such as Walmart, Michaels, Carrefour, The Gap, Calvin Klein, Boots, Cencosud, BJ's, or Costco? These are just a few examples of our in-store solutions and impressive customer base that made us the world's installed market share leader.
The nature of retail is changing quickly, so if you share our 'Together Commerce' vision of a seamless two-way, participatory shopping experience, let's get together to drive the new economy.
Toshiba Global Commerce Solutions, Inc. offers a competitive salary and generous benefits package including the following:
- Group health coverage (medical, dental, & vision)
- Employee Assistance Programs
- Company provided life insurance
- Employee discounts
- Generous paid holiday schedule, paid vacation & sick/personal days
EEO:
Toshiba Global Commerce Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Individuals who need a reasonable accommodation because of a disability for any part of the employment process should email [email protected] to request an accommodation
DIVERSITY, EQUITY & INCLUSION:
We at Toshiba Global Commerce Solutions firmly believe that our people are an integral part to the success of our customers. Furthermore, we're committed to Diversity, Equity, and Inclusion for all our people as highlighted by our 5 Core Principles (Create Outreach, Foster Belonging, Unleash Opportunity, Diverse Cultural Engagement and Culture of Transparency). We're passionate about our customers the retail industry and becoming a more responsible company as we help create a brighter future.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
