Job Location: Miramar, FL
Job Type: Full-Time (Monday – Friday, 9:30 AM – 5:00 PM EST - (Additional 30 minutes per work day to be used for after-hours responsibilities, including weekend or evening calls as needed.)
About Us
At The Foundation Guys, we pride ourselves on delivering projects with Stability, Integrity, and Peace of Mind. We are currently seeking a motivated and proactive Administrative Assistant / Project Scheduler to join our team. If you are a go-getter with a background in the construction industry and a passion for organization and efficiency, we want to hear from you!
Position Overview
The Administrative Assistant / Project Scheduler will be responsible for scheduling construction projects, coordinating with clients and subcontractors, managing CRM systems, and providing vital administrative support to our team. The ideal candidate must have experience and knowledge of the construction industry, be bilingual in English and Spanish, and demonstrate a strong willingness to learn and research independently. A positive, self-starter attitude is essential.
Knowledge of social media posting for businesses and proposal writing is a plus, but not required.
Key ResponsibilitiesProject Scheduling
- Coordinate and schedule construction projects, ensuring deadlines and client expectations are consistently met.
- Communicate project timelines with clients, subcontractors, and internal teams.
- Monitor project progress and adjust schedules proactively to prevent delays.
Administrative Support
- Manage and organize team correspondence, emails, and phone calls.
- Prepare and maintain accurate project documentation and files.
- Assist with the preparation and submission of proposals.
Customer Service
- Serve as a primary point of contact for client inquiries and project updates.
- Provide professional and timely responses to customer concerns and schedule adjustments.
- Maintain a positive customer experience throughout the project lifecycle.
CRM & Technology Management
- Input and maintain accurate project and client data within the CRM system.
- Utilize Google Workspace (Docs, Sheets, Calendar, Gmail, Drive) for project tracking and reporting.
- Ensure all project-related information is well-organized, current, and accessible.
Additional Ideal Skills
- Experience or willingness to assist with posting updates and content on the company's social media platforms.
- Knowledge of proposal preparation and formatting is ideal.
Qualifications & Requirements
- Construction Industry Experience: Minimum of 2+ years in an administrative role related to construction is required.
- Bilingual: Fluency in both English and Spanish is required.
- Motivated & Proactive: Must have a strong, self-driven attitude with the ability to independently learn, research, and solve problems.
- Project Scheduling Expertise: Understanding of construction project workflows, scheduling best practices, and subcontractor coordination.
- Local Knowledge: Familiarity with the Denver Metro area, including permitting processes and vendor relationships.
- Customer Service Skills: Excellent communication, problem-solving, and client management abilities.
- Technology Skills:
- Proficient in CRM systems and Google Workspace tools (Docs, Sheets, Calendar, Drive).
- Familiarity with construction management software (Buildertrend, Procore, GiddyUp, or similar) is a plus.
- Organized & Detail-Oriented: Strong ability to multitask, prioritize, and meet deadlines accurately.
- Transportation: Must have reliable transportation to commute to and from the office daily.
- Availability: Monday through Friday, 8 AM – 5 PM EST; this is not a remote position.
Compensation & Benefits
- Competitive salary based on experience.
- Professional growth and training opportunities.
- Supportive, collaborative team environment.
- Opportunities for career advancement.
How to Apply
Interested candidates should submit their resume and cover letter detailing relevant experience to [email protected] with the subject line: Admin Assist/Project Scheduler
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Construction administrative: 2 years (Required)
- Permit Processing: 1 year (Required)
Language:
- Spanish & English (Required)
Ability to Commute:
- Miramar, FL 33027 (Required)
Work Location: In person
