Job Overview
We are seeking a detail-oriented and analytical Billing/Office Assistant to join our team. The Billing/Office Assistant will work closely with various departments to streamline billing operations.
Responsibilities
- Review and organize computer files or gathers records such as hand tags, bill of ladings, weight tickets, and sanitation confirmations, to compile needed data.
- Separate paperwork for the billing team.
- Review documents to ensure all load documents have been received.
- Enters data into our billing system.
- Prepares invoices, amounts due, time and dates of shipment.
- Posts transactions to our billing program.
- Communicates via email to accounting of any billing issues with customer.
- Respond to customer and internal emails in a timely manner.
- Communicates with local drivers about missing information or delivery records.
- Answer calls and relay messages.
- Close any open loads.
- Assist various departments with administrative duties.
- This job will have periodic access to confidential data.
- Expected to accomplish work assignments with a limited amount of supervision.
Qualifications
- Excellent analytical skills with the ability to interpret financial data effectively.
- Strong attention to detail and organizational skills, ensuring accuracy in all billing activities.
- Ability to communicate effectively with internal teams regarding billing matters.
- Computer Skills: To perform this job successfully, an individual should have knowledge of the Microsoft Office products.
- Bilingual is preferred.
Education and Experience
High school diploma or general education degree (GED)
Physical Demands
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit for an extended period of time. The employee is occasionally required to stand and walk.
Job Type: Full-time
Pay: From $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Vision insurance
Work Location: In person
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