Job #
041864
Department Code
31301-0097
Department
D'Aniello Institute for Veterans and Military Families (IVMF)
Job Title
Budget Operations Support Specialist
Location
Syracuse, NY
Pay Range
$21.63 - $26.78 per hour
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
S4
FLSA Status
Non-exempt
Hours
Standard University business hours.
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The Budget Operations Support Specialist will assist the Budget team in all financial and personnel processes across the Strategic Initiatives and Innovation Division. A highly motivated, team player with exceptional attention to detail is sought for this position. The Budget and Operations Support specialist will be primarily responsible for processing a high-volume of financial transactions in a timely manner to support the Division and assist with University Credit Card and Personnel functions. Additional, but equally important duties include maintenance of logical online filing systems and transaction records (for finance, personnel and contracts, and provision of cross coverage between other like positions). The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to work independently and collaboratively with a sense of urgency.
Education and Experience
- Associate’s degree in Accounting or Business Administration, preferred.
- One (1) plus years in finance and administrative work experience preferred.
- Experience in accounting and/or personnel within the University setting preferred.
Skills and Knowledge
- Excellent attention to detail and a demonstrated ability to perform consistently, with an emphasis on quality.
- Ability to adapt under pressure and in an environment with competing priorities.
- Ability to handle sensitive and confidential information with the utmost discretion.
- Experience with Microsoft Office (especially Excel).
- Knowledge of university applications (Tableau/Data Insights, PeopleSoft) or similar ERP systems.
- Ability to navigate adeptly in Windows OS.
Responsibilities
Financial Transactions Processing
- Process invoices and requisitions, vendor documentation, and travel reimbursements, in alignment with University processes and policies.
- Responds to inquiries for information (including, but not limited to payment status, expenditures totals, available budget balances).
- Prepare journal entries, ensuring accuracy and complete documentation.
- Prepare deposits for miscellaneous receipts.
- Prepare building and interdepartmental billings, collection and reconciliation.
- Assist with routing and coordination of contracts for division.
- Assist departments and program areas in reconciling their expenses regularly.
- Preparation of ad hoc financial reports as needed.
Personnel functions
- Respond to inquiries surrounding personnel and payroll questions (including Orange Tracker requests) for the entire division.
- Under the direction of the Budget Manager, accurately process a variety of personnel transactions within PeopleSoft, including new hire temporary and student employees, terminations, leaves of absence, retirements, and payroll re-allocations (PARs).
- Provide review of Position Evaluation Request (PER) Template information and coordinate with Department, Program Area Leads and Budget Team to ensure accuracy, completeness and consistency of information contained within; keep PER status tracker up to date.
- Collect and input demographic / years of service and other employee-related data needed for timely reporting to funders and for other Leadership initiatives.
- Maintain Division, Departmental onboarding checklists and organization charts.
- Coordinate staff professional development initiatives.
Procurement card functions
- Under direction of the Budget Manager, serve in the role of Expense Manager for all procurement card activity in seven departments within the Division and as backup Expense Manager for the IVMF procurement card activity, including processing deposits for reimbursements as required.
- Assists with proper chart-string identification with guidance of Budget team.
- Addresses missing receipt documents with card holders and troubleshoots issues (to include remote staff).
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
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