Job Posting Title:
Dining Administrative Manager
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Hiring Department:
University Housing and Dining
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jul 07, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
BENEFITS: UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Free Capital Metro bus ride
- Retirement contributions
- Paid vacation, sick time, and holidays
- Career growth & professional development
Please visit our Human Resources (HR) website at
https://hr.utexas.edu/
to learn more about the total benefits offered when you join our team!
Purpose
The Dining Administrative Manager will support the Assistant Vice President and the dining leadership team within University Housing and Dining (UHD) in project management, administrative tasks, and operational oversight. This role requires a proactive approach to understanding the needs of dining services and collaborating with various stakeholders to ensure smooth operations and effective communication.
Responsibilities
- Support the Assistant Vice President of Dining Services and dining leadership team with project management tasks. Gather and understand the needs of dining services to efficiently coordinate administrative functions across dining units. Work collaboratively with stakeholders such as Business Services, Human Resources, and Marketing. Serve as an informed liaison between dining services and stakeholders, and leading initiatives (scope, demos, feedback, etc.).
- Provide comprehensive administrative support to the Assistant Vice President of Dining Services and oversee dining administrative support team. Prepare, compile and disseminate reports as needed. Organize logistics for staff events and meetings, including but not limited to scheduling, reserving rooms, sending invitations, and food arrangements for team days and supervisor meetings. Collaborate with teams to fulfill the vision of leadership, coordinating content for agendas provided. Ensure administrative collaboration, consistency, and use of systems, processes and documents across various dining units. Hire, train, and evaluate administrative support staff.
- Serve as the primary liaison for dining interview teams. Ensure dining staff members are available for interview timeslots and job fairs. Oversee team members conducting interviews to ensure processes are followed according to university and UHD guidelines. Actively learn and apply operational requirements to interviews and select top talent. Work with UHD Human Resources to set timelines ensuring accurate and timely updates for job postings and hiring priorities. Coordinate documentation submission to UHD HR. Maintain appropriate levels of confidentiality of information.
- Regularly engage with dining leadership and management teams to understand the units and department goals. Maintain up-to-date knowledge of dining units and their operational needs. Leverage food service and hospitality expertise, along with operational knowledge, to support the needs of dining operations.
- Collaborate with staff on the new employee experience upon completion of HR requirements, tasks, and training. Work with stakeholders to continuously evolve and support the needs of dining services' new employee experience.
Required Qualifications
- Bachelor's degree in Business Administration, Hospitality Management, or a related field.
- At least 5 years management experience within a large organization.
- Ability to complete and maintain University Housing and Dining Food Safety Training and or ServSafe.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Experience with administrative management within a dining or hospitality environment.
- Experience with Microsoft Office.
- Experience supervising staff.
- Experience participating in and/or conducting interviews.
- Experience with project management.
- Ability to multitask and prioritize effectively.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
Salary Range
$65,000 + depending on qualifications
Working Conditions
- May work in all weather conditions
- May work around chemical fumes
- May work around standard office conditions
- May work around chemicals
- Repetitive use of keyboard at a workstation
- Use of manual dexterity
- May need to push, pull, lift and move objects
- Climbing stairs
Work Shift
- Monday- Friday, 8:00AM- 5:00PM. Hours and days may vary to include nights and weekends due to business needs.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish)[PDF]
- Right to Work Poster (English)[PDF]
- Right to Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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