Executive Administrative Assistant

Benefits:

• Opportunity for advancement
• Paid time off

MODULE X SOLUTIONS is a rapidly growing modular manufacturing business that serves marquee corporate and government customers in renewable energy, network infrastructure, battery storage, telecommunications, petrochemical, utility, transportation, and other verticals. We design, engineer, and manufacture products to our customers’ specifications. We are a proud Shreveport-based company working to support our employees and our community. Check us out at www.ModuleXSolutions.com, and we hope you will consider applying to build your career and future at MXS!

JOB SUMMARY:

This is a part time positions. Hours are 9am-1pm.

We are seeking a reliable, organized, and tech-savvy Part-Time Executive Assistant to provide administrative support to members of our C-Suite. Responsibilities include managing calendars, coordinating travel and meetings, and preparing presentations and written communications. This role also involves handling all meal orders for production teams, departments, and client meetings, as well as assisting with general office support and other administrative tasks as needed.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Manage and coordinate calendars, appointments, and travel arrangements for the CEO, CFO, and VP of Business Development
• Order and manage logistics for company meals (production team, client meetings, department events, etc.)
• Draft, edit, and format professional correspondence, letters, PowerPoint presentations, and excel spreadsheets
• Provide general administrative support across departments as assigned
• Assist in preparing materials for meetings, including agendas, reports, and presentations
• Support internal and external communications with a high degree of professionalism
• Help maintain an organized, efficient, and polished office environment
• Proactively identify and address administrative needs without prompting

QUALIFICATIONS:

• Strong written and verbal communication
• Organized, detail-oriented, and dependable
• Tech-savvy and quick to learn new tools
• Maintains confidentiality and professionalism
• Self-motivated, with a team-first mindset
• Professional demeanor and strong people skills

Work Experience:

• 3+ years in an administrative or executive assistant role
• Experience supporting senior leadership or C-suite executives
• Familiarity with managing travel, scheduling, and meeting logistics
• Background in preparing business correspondence and presentation materials
• Previous involvement in office coordination or cross-departmental support
• Experience in fast-paced, dynamic work environments

Education: High school diploma or equivalent required. Associate or bachelor’s degree in business, communications, or a related field is a plus.

WORK ENVIRONMENT:
While performing the duties of this job, the employee sometimes works near moving mechanical parts and is occasionally exposed to excessive noise, extreme heat, extreme cold, and heights. When participating in activities on the shop floor, the noise level in the work environment is typical for a fabrication shop and ear plugs may be used as necessary.