Facilities Manager

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2021, Eurofins generated total revenues of EUR 6.72 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

Basic Function and Scope of Responsibility: 

The Facilities Manager is responsible for managing the operation and maintenance of the company’s buildings and grounds and ensuring that the building’s services meet the needs of the business and employees it services.  In addition to day to day management, this role is responsible for coordinating cross- departmentally and with leadership to lead and advance initiatives related to the use and improvement of facilities.

Qualifications

Essential Job Duties:

Level – Manager

Facility Operation

• Ensure that a program of regular preventive maintenance is in place for building systems including, but not limited to, HVAC, primary and backup electrical systems, fire prevention, lighting, flooring, doors, paint, vehicles, pest control, landscaping, parking lots etc.
• Ensure that all areas of the building and grounds are kept in a clean and orderly condition; this includes a regular custodial program to provide cleaning, trash removal, restocking of cleaning and maintenance supplies and provision of appropriate receptacles and containers for waste 
• Ensure that repair or replacement of malfunctioning or deteriorating building systems is carried out in a timely manner and that all such tasks are documented
• Oversee the engagement and work of service contractors including obtaining competitive contractor bids for services where appropriate, reviewing and approving contractor proposals for repair or renovation work and ascertaining that the work has been correctly performed and billed.
• Ensure that building plans, operation and maintenance SOPs and the necessary supporting forms are in place and up-to-date
• Ensure timely response to regulatory issues and inspection findings.
• Develop an appropriate set of quality and productivity metrics and ensure that they are regularly monitored
• Oversee the operation of a Facilities Helpdesk to ensure that tickets and work orders are appropriately assigned and addressed in a timely manner
• Ensure the availability of qualified Facilities personnel to respond to emergency situations such as fire, security breaches, equipment failures, etc.
• Ensures facility operations are conducted using safe work practices, and comply with all regulatory requirements and municipal codes.

Business Planning/Budget/Forecast

• Participate in developing department goals, objectives, and systems
• Actively participate in company meetings

Management/Leadership/Development

• Provide overall direction and assistance to the Facilities team
• Creates a working environment of teamwork, open communication, and exceptional service to internal/external clients
• Administer work schedules and review/approve associate time sheets
• Ensure appropriate staffing of areas of responsibility
• Ensure Facilities associates have the necessary training and direction to carry out their assigned duties safely and effectively, and are up to date with all applicable corporate training
• Represent department and the organization favorably and in accordance with established Company standards and associate attributes at all times
• Manage and direct activities of direct reports by effectively hiring, onboarding, training, and supervising work activities of team members
• Conduct regularly scheduled one-on-one meetings with direct reports focused on performance goals, progress, and career growth and development
• Assess team members by conducting effective performance reviews, and coach associates through necessary performance improvements as needed
• Conduct regular team meetings and/or provide regular communication to team members
• Promote proactive issue identification and resolution involving team members
• Participate in appropriate continuing education training programs
• Perform other responsibilities as assigned by management

• Level – Senior Manager -Fully meets responsibilities of Manager, plusDemonstrates broad knowledge of the facilities/maintenance field and proven leadership skills
• Operates with a high level of independence on facility/physical plant objectives
• Leads the strategic facility planning efforts, focused on long-term facility needs and growth in addition to tactical operations
• Leads large-scale facilities projects, which may include new construction, renovation planning, or upgrades of current programs/systems.
• Develops facility budgets and multi-year forecasts to support the facility strategic plans;
• Develops and presents budget and plan proposals to leadership as needed
• Facilitates planning meetings with stakeholders; educates participants on sound facility practices, engages others in creative thinking, and facilitates consensus.

Essential Knowledge, Skills and Abilities:

Level - Manager

• 5+ years in-depth knowledge of commercial HVAC, electrical and Building Management Systems;
• Healthcare facility management, commercial laboratory, or similar experience preferred  
• 2+ years previous supervisory experience
• Training or certifications in plumbing, electrical, and/or HVAC systems preferredWorking knowledge of architectural systems; understanding of leases, contracts and related documents.
• Working knowledge of OSHA, fire codes, building codes, etc.

Ability to solve problems, prioritize and multi-task in a deadline driven environment

• Ability to make independent decisions regarding matters of significance
• Ability to work and direct others on automated and manual platforms
• Requires flexibility in schedule, working hours and days (potentially including weekends) outside of normal schedule when necessary
• Goal oriented, with excellent time management and organizational skills
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Diplomacy and motivational skills
• Excellent verbal & written communication skills
• Strong analytical judgment, accuracy and detail orientation
• Ability to keep sensitive information confidential
• High level of proficiency with PC based software programs, including MicroSoft Excel, Outlook, and Word.   Basic understanding of MicroSoft Powerpoint

Level – Senior Manager:  Fully meets requirements for Manager, plus:

• Bachelor’s degree in business, facility operations, engineering or related field preferred;
• 10+ years of advanced industry experience in building maintenance, architectural/mechanical/electrical systems, construction management, or related field requiredPrevious project management experience, preferably with large-scale maintenance or construction
• Planning and budget experience
• Proven people leadership skills, with 5+ years experience preferred
• Ability to write reports and presentations and make effective and persuasive presentations on complex topics to employees and senior leadership
• Ability to negotiate effectively with contractors and internal stakeholders
• Ability to forecast and prepare budgets; ability to analyze metrics and make recommendations that have a positive impact on the company

Additional Information

Additional information 

COMPREHENSIVE BENEFITS PACKAGE & COMPENSATION

• As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work.  We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays and vacation, personal days, and dental and vision options.
   

• Authorization to work in the United States without Sponsorship 

  Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins USA BioPharma Services is a Disabled and Veteran Equal Employment Opportunity employer.