Finance & Payroll Specialist

Job Summary
The Finance & Payroll Specialist supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Finance & Payroll Specialist at Grants Pass Family YMCA provides comprehensive administrative support, encompassing accounts payable, accounts receivable, payroll processing, and general office functions. This role ensures efficient financial operations, accurate payroll administration, and smooth functioning of the overall finance system. Creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining information pertaining to the finance system, including accounts payable system, accounts receivable, and payroll system. The Finance & Payroll Specialist will work in a team environment, under tight deadlines, with confidentiality and discretion to be always maintained.

Duties

• Accounts Payable Management: Processes invoices for payment. Inputs vendor and expense distribution data in the accounts payable system. Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files. Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current. Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable matters.
• Payroll Processing: Compile, record and process employee time and payroll data. Review time and attendance data and various payroll reports for completeness and accuracy; communicate with staff about missing items. Process payroll; facilitate employee understanding of payroll procedures. Compile, process and distribute payroll reports for internal management review, as needed. Maintain current knowledge of all applicable state and federal wage and hour laws. Process the retirement transmittal and reconciliation. Maintain PTO accruals for all eligible employees. Develop and implement systems to track all payroll information and reports. Conduct audits of payroll records and changes made by HR. Process all garnishments.
• Vendor and Stakeholder Relations: Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable, accounts receivable and journal entry matters. Responds to challenges with possible solutions in a timely manner (e.g., work with vendors and staff to resolve invoice discrepancies).
• Data Management and Record Keeping: Files appropriate documentation and maintains accounts payable and accounts receivable files. Maintains W-9 information for all vendors. Develop and implement systems to track all payroll information and reports. Works with team members to research and resolve accounting issues. Conduct audits of payroll records and changes made by HR.
• Accounts Receivable: Prepares the deposit and cash report. May serve as liaison for the day-to-day banking activities. Pull reports showing billable members that have insurance paid memberships. Review corporate accounts that have members ensuring all accounts are up to date. Assist other departments with creating invoices. Track payments and follow up with past due accounts. Process payments and record entry into the General Ledger.
• General Ledger: Prepare journal entries as needed and reconcile general ledger and subsidiary accounts for monthly and year end close. Prepare month end reports, reconcile bank statements and assist with yearly financial audits.

Requirements

• Associate degree or equivalent work experience preferred.
• Knowledge of general ledger and accounting functions preferred.
• Experience in data entry with working knowledge of spreadsheets and word processing.
• Strong customer service and relationship building skills.
• Excellent problem-solving skills.
• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $36,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person