About the Company
Our client is a full-service, family-owned and operated plumbing contractor providing comprehensive plumbing and gas solutions for residential, commercial, and new construction projects.
What They Offer
- Weekly paychecks
- Career advancement opportunities
- Paid time off (PTO)
- Medical, dental, and vision insurance
- 401(k) retirement plan with employer match
- Supplemental insurance options
Where You’ll Work
- Jupiter, FL (Office based)
Position Summary
Our client is seeking a highly organized and experienced Office Manager to lead daily administrative operations, financial administration, and HR coordination. This key role supports company leadership by ensuring operational efficiency, regulatory compliance, and effective cross-functional collaboration throughout the organization.
Key Responsibilities
- Responsible for supervising team operations, including hiring, training, and developing staff; creating work schedules and maintaining timekeeping records; assigning and inspecting work; coaching, counseling, and conducting performance evaluations; resolving conflicts; and assisting with budgeting.
- Assist with the preparation, monitoring, and reporting of budgets and forecasts; provide financial summaries to support leadership decision-making.
- Manage invoice entry, vendor payments, credit card charges, and customer payments; ensure accuracy and timely processing.
- Oversee daily banking and credit card activity, post transactions, monitor for fraud, and complete monthly reconciliations.
- Process and verify payroll, ensure accurate timekeeping and deductions, and maintain compliance with wage and hour laws.
- Administer quarterly bonus programs, including tracking eligibility, calculating awards, and coordinating with payroll.
- Reconcile benefit invoices, support employee benefit questions, and manage workers’ compensation billing, claims, and compliance.
- Coordinate onboarding, offboarding, employment file maintenance, and assist with benefits enrollment and updates.
- Ensure HR practices comply with current laws and internal policies; update and communicate changes as needed.
- Respond to employee concerns professionally and confidentially; foster a respectful and collaborative work environment.
- Manage day-to-day office functions, filing systems, and ensure proper handling and retention of business records.
- Maintain Certificates of Insurance (COIs) and ensure subcontractors meet insurance and documentation requirements.
- Oversee office software and CRM systems, coordinate with IT for system support, troubleshooting, and updates.
- Administer safety training, track compliance, and maintain service and maintenance schedules for company vehicles.
- Act as liaison between departments; promote workflow efficiency and recommend administrative process enhancements
Qualifications
- Bachelor’s degree in Business Administration, Accounting, or a related field.
- Minimum 5+ years in office management, bookkeeping, or administrative operations.
- Minimum 3+ years in a supervisory or leadership capacity.
- Proficiency in QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and CRM systems.
- Working knowledge of payroll processing, benefit administration, and HR compliance.
- Experience with subcontractor documentation and vendor management.
- Familiarity with workers’ compensation tracking and reporting.
- Authorized to work in the United States.
- Must be at least 25 years old to drive on behalf of the company and hold a valid Florida Driver’s License and maintain an Acceptable Motor Vehicle Report.
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