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Office Specialist

State of Nebraska
Omaha, Nebraska
Full time
2 days ago
The work we do matters!
Hiring Agency:
Health & Human Services - Agency 25

Location:
Omaha, NE

Hiring Rate:
$17.254

Job Posting:
JR2025-00018219 Office Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
08-04-2025

Job Description:
Are you looking to start a meaningful career in public service? Do you enjoy organizing information, working with systems, and helping others?

The Nebraska Department of Health and Human Services is hiring an Office Specialist to join our Child and Family Services Omaha Team!

Job Summary:
Do you thrive in a fast-paced, purpose-driven environment where your attention to detail and organizational skills make a direct impact? Join the Omaha Child & Family Services (CFS) team as an Office Specialist and become an essential part of the work that helps protect Nebraska’s most vulnerable — children and families in crisis.
This is a mission-support role where your behind-the-scenes work helps frontline staff keep children safe, support families in need, and keep critical cases moving forward.
This entry-level opportunity is ideal for someone ready to grow their administrative skills while making a difference in the lives of Nebraskans.

What We Offer:
  • 156% state-matched retirement contribution
  • 13 paid holidays
  • Generous vacation and sick leave
  • Tuition reimbursement
  • Public Service Loan Forgiveness (PSLF) eligibility
  • 79% employer-paid health insurance
  • Dental and vision coverage
  • Employer-paid $20,000 life insurance
  • Career growth and development opportunities

What you will do as an Office Specialist:
Your role will be vital in supporting Child & Family Services Specialists (CFSS) and Supervisors with administrative and clerical tasks that keep the office — and the fieldwork running smoothly. Every day brings something new, but your key responsibilities will include:
  • Data Entry & Digital Filing: Accurately input case information, update records, and scan or copy vital documents.
  • File Completion & Organization: Ensure all necessary documentation is properly filed, complete, and accessible for case workers and court proceedings.
  • Vital Records Requests: Request birth certificates, social security cards, and other essential identification documents for children and families involved in CFS cases.
  • Document Delivery: Safely deliver critical legal documents and case materials to the courthouse and other official offices as needed.
  • Support Communications: Serve as a point of contact for document requests, follow-ups, and occasional phone coverage.
Team Coordination: Provide proactive support to CFSS and supervisory staff, helping the team stay ahead of deadlines and organized in a busy, emotionally impactful environment.

Requirements / Qualifications:
Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; data search-engines or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Preferred Qualifications: 1-2 years of Administrative/Office Support. Computer Proficiency - Microsoft Word, Excel, and Outlook. HIPAA Knowledge: Basic principles of HIPAA and Privacy Compliance.
Other: Ability to drive State Vehicles when needed. A valid driver's license is required. Or the ability to provide independent travel.
Knowledge, Skills, and Abilities :
  • Knowledge of general office procedures, data entry, and recordkeeping
  • Familiarity with confidentiality practices such as HIPAA
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Strong organizational skills with attention to detail
  • Clear and professional communication, both written and verbal
  • Ability to manage time, meet deadlines, and work independently
  • Comfortable adapting to new systems and changing priorities
  • Able to handle sensitive information with care and discretion
  • Willingness to drive to local courthouses or government offices as needed

Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Equal Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

Instructions for Applying

Important points to remember when applying:
  • The employment application is required and is the primary source of information used to determine if you meet the minimum requirements of the job.
  • Make sure your application is complete. Incomplete applications are rejected.
  • You will not be allowed to change your application after you have applied for a position and you cannot re-apply for the the same position unless it is posted again.
  • You have the opportunity to attach a resume; however, it should not be used to replace any information asked for on the official application.
  • When you have successfully applied for a job, you will receive a confirmation on the screen and your application will be available on your Candidate Home page.
We encourage you to use the Search for Jobs feature to find jobs that are available in a particular location or a job that matches your work experience.
Applicants who need accommodation in the selection process should request this in advance. Requests can be made by contacting the Nebraska State Personnel Office 1526 K Street, Suite 100, Lincoln, NE. (402)471-2075.
These positions are subject to application of Veterans' Preference.
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