Organizational Administrative Assistant

Mobile Hope is a growing non-profit organization that seeks build relationships, hope and a culture of achievement within mobile home communities through education, healthy activities, resource connections and faith development. For more information visit www.mobilehopemn.org

The Organizational Administrative Assistant provides essential administrative and delivery support for the programs and staff of Mobile Hope. They maintain a high attention to detail and organization. This role involves managing office tasks, coordinating communication and staff calendaring, and supporting Site Directors and Leadership Staff with logistics for projects and events. In addition, they maintain a strong, trusting, and positive relationships with residents, youth, volunteers, partner organizations, and staff.

Key characteristics needed for this role include a highly organized, self-motivated individual with high initiative, the desire to collaborate and support team members, high flexibility and adaptability, a high capacity for office software technology, and innate attention to detail. Essential attributes include spiritual and emotional maturity, a heart for people on the margins, an unflappable demeanor, and the proven ability to manage a number of projects simultaneously. Training will be provided by a collaborative and passionate team.

All Mobile Hope Staff have the responsibility to maintain a healthy faith relationship with God, maintain their marriage/family as a priority, be a person of integrity and good moral standing consistent with the teachings of scripture, and actively participate in any local church.

Job Responsibilities:

• General Office Management including tasks such as managing organizational voicemails, managing staff calendar, maintaining files (both physical and digital), ordering supplies.
• Organizational and Site Specific Communication’s management such as supporting staff communications, data tracking for programs, preparing documents and disseminating information to staff or partners from directors
• Scheduling and Coordination such as managing organizational virtual calendar with Site Directors, scheduling meetings and preparing meeting supplies as needed.
• Data Entry and Record Keeping including maintaining accurate donor records, updating databases, and assisting with data reporting, collaborating with the development and financial support team.
• Development and Donor Stewardship Support through completing administrative tasks which support fundraising efforts, such as event planning and logistics, preparing mailings and donor communications and other stewardship activities.
• Maintain strong and timely communication with staff team and board members, donors and organizational partners.
• Set up, tear down, and take good care of program space/buildings.
• Maintain strong, positive, trusting relationships with the residents within the community served through personal interaction, events, and community gatherings.
• Work with volunteers to complete the recruitment process including applications, organization, record keeping, and background checks.
• Participate, when requested by staff, in the administration and delivery of programs and activities.
• Maintain a good working relationship with all local schools and administration fostering open communication regarding students with parents and teachers.
• Other duties as assigned.

Skills and Abilities Needed:

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong interpersonal, written and verbal communication skills are essential.
• Strong organization, administrative, and collaborative skills.
• Strong computer literacy. Ability to use applicable technology and systems to meet work needs (such as Google Workplace, Office, database, social media, and web tools).
• Strong attention to detail for supporting tasks like data entry and donor record keeping.
• Previous experience in administrative or office management role is preferred and previous experience working in a nonprofit setting is desired.
• Ability to work well with a variety of ages, personalities, cultures, and backgrounds.
• Database knowledge, management, and attention to detail.
• Individual should be self-motivated and able to work effectively independently, and as a member of a team, with minimal day-to-day oversight.
• Ability to work successfully with a wide variety of constituents including staff, volunteers, and those served by the organization.
• Strong character traits of compassion, flexibility, honesty, integrity, and patience.

Education:

• Bachelor’s degree or 3+ years of similar experience (or a combination of training, education, and experience that provides the required knowledge and abilities) in administrative, office management, or office reception roles.

Qualifications:

• 3 or more years of experience in administrative or office management roles.
• Demonstrated success in providing support to leaders or staff members administratively.
• Strong interpersonal communication skills – written and oral.
• A deep personal faith in Jesus Christ compatible with Mobile Hope statement of faith.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Administrative Assistant: 3 years (Required)

Language:

• Spanish or any languages other than English (Preferred)

Work Location: Hybrid remote in Hamel, MN 55340