We are on the lookout for individuals who thrive in the collaborative spirit of engineering, where their efforts are appreciated, and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and long-lasting influence on the communities we serve.
Apply now for our Payroll/Compliance Administrator opportunity based in our Meridian, ID office.
Job Summary:
We are seeking an experienced Payroll/Compliance Administrator to oversee and execute our payroll operations. This role is responsible for ensuring timely, accurate, and compliant payroll processing for a growing team of salaried and hourly professionals – including engineers, field staff, and administrative personnel. The ideal candidate brings a deep understanding of payroll best practices, a keen eye for detail, and a proactive approach to continuous improvement as Keller Associates grows.
Duties/Responsibilities:
- Manage end-to-end, multi-state bi-weekly payroll for salaried, hourly, and project-based employees
- Ensure compliance with all federal, state, and local payroll, wage, and hour laws—including certified payroll reporting for public infrastructure projects
- Coordinate payroll-related components of benefits administration, including reconciliation of benefit deductions with HR and accounting
- Process and manage shareholder distributions, employee bonuses, and ensure proper tax withholdings on all variable compensation
- Collaborate with HR to process new hires, terminations, status changes, and benefit elections
- Partner with Project Managers and Accounting on accurate job costing and labor allocations
- Prepare and reconcile payroll reports, including general ledger entries and payroll liability accounts
- Oversee payroll tax filings, W-2 preparation, and year-end reporting
- Maintain internal controls and ensure confidentiality of payroll information
- Manage and maintain billing rates and title code configurations within internal systems
- Oversee the application and renewal process for business licenses
- Coordinate annual renewals for engineering board licenses and ensure compliance with regulatory requirements
- Perform other duties as assigned
Required Skills/Abilities:
- Communicate effectively both verbally and in written form with colleagues/clients across business functions and in multiple locations
- Proficiency in payroll software, Microsoft Office Suite, Outlook, Excel, and Adobe
- Strong understanding of payroll tax laws and general accounting principles
- Ability to multi-task and self-motivate to ensure completion of tasks
- High level of accuracy, attention to detail, and discretion
- Ability to identify, troubleshoot and adapt to system or procedural changes as they arise
Education and Experience:
- Associates degree or equivalent experience in Accounting, Finance, Human Resources, or a related field preferred
- Minimum of 5 years of payroll processing experience required; 10+ years preferred
- Prior experience working in a civil engineering, construction, or professional services environment is a plus
- CPP (Certified Payroll Professional) credential is a plus
Benefits:
- Paid employee health, dental, and vision insurance
- Partially paid health, dental, and vision insurance for dependents
- Short-term and long-term disability insurance
- Life insurance
- Employee assistance program (EAP)
- Flexible spending account (FSA)
- Health reimbursement arrangement (HRA)
- 401k match program & access to asset management services
- Year-end bonus
- Costco membership
- Paid time off (PTO) and PTO sell back program
- Parental Leave
- Tuition Reimbursement
- Paid day of community service
We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do – from work to play – our staff finds ways to be more human and balanced.
Please review the Voluntary Self-Identification of Disability form found here
to answer the questions provided at the bottom of the application process.
Keller Associates, Inc. is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
