Project Administrator II

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

• Responsible for general administrative functions to support the Sales process.
• Responsible for issuing purchase orders and reconciling purchase order issues for enabling.
• Process documents for service claims sales allowances, retrofit, and labor warranty.
• Logs service start-up and service work requirements in job tracking system.
• Communicates effectively with other team members concerning project management process.
• Pulls job credit number and assist with credit supplement processing.
• Obtains Trane and vendor estimated ship dates and update appropriate schedules.
• Assists with communication to customers regarding shipping updates.
• Forwards warranty standard documents to customers.
• Manages receipt of installation operation and maintenance manuals (IOMs).
• Distributes IOM’s to customers.
• Assists with distribution and receipt of submittals.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Compares estimated ship dates with contractors project schedule.
• Ensures compliance with internal equipment ordering processes.
• Responsible for maintaining the accuracy of the forecasted cost at completion.
• Controls expenses by monitoring assigned project budget.
• Oversees the following: preparation of Trane material and vendor orders; recording the receipt of materials and approving payments.
• Responsible for entering equipment orders and issuing purchase orders for vendor orders.
• Generates work orders for equipment start-ups.
• Responsible for project cash-flow management.
• Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
• Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews.
• Flexibility to work overtime/weekends, as required.

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.