Job Summary
The Purchasing & Payables Administrator is responsible for overseeing the procurement
process for all materials, products, and services required for homebuilding and land
development projects. The role involves vendor selection, ensuring quality and cost
control, and managing supplier relationships to support the timely completion of
projects. This position works closely with construction, design, and finance staff to
ensure efficient operations within budgetary constraints.
Responsibilities
● Negotiate contracts with suppliers, ensuring favorable pricing, quality standards,
and timely delivery that align with project requirements for homebuilding and land
development construction projects.
● Build and maintain strong vendor relationships and regularly evaluate vendor
performance to ensure alignment with project needs.
● Coordinate with construction staff to forecast material needs and ensure
inventory availability.
● Identify and onboard new contractors/vendors and manage long-term
agreements to drive cost savings
● Generate work orders, purchase orders, and manage vendor agreements to
ensure accuracy in material specifications, pricing, and delivery schedules
● Analyze bids and proposals from suppliers and subcontractors and provide
recommendations.
● Resolve supply chain or delivery issues, manage supplier warranties, and handle
returns.
● Set up vendors and manage necessary documentation (e.g., COIs, W-9 forms,
signed Scope of Work agreements).
● Maintain accurate records for work orders, purchase orders, and vendor
purchase orders (VPOs)
● Receive cross-training in Accounts Payable (AP) processes and assist in
processing supplier invoices
Skills
● Bachelor’s degree in Business, Supply Chain Management, Construction
Management, or a related field--not required but is preferred.
● A minimum of 2 years of purchasing experience, preferably, in homebuilding or
construction.
● Strong negotiation skills and a proven track record in contract negotiation and
management. Ability to negotiate favorable terms with vendors and suppliers.
● Familiarity with construction materials, vendors, and market trends.
● Excellent organizational skills with the ability to manage multiple tasks and
priorities.
● Proficiency with applicable software and tools including Mark Systems.
● Strong communication and interpersonal skills.
● Analytical problem-solving abilities, strong organizational skills and keen
attention to detail.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Elgin, SC 29045 (Required)
Ability to Relocate:
- Elgin, SC 29045: Relocate before starting work (Required)
Work Location: In person
