Administrative Support Assistant (SR-16)

Recruitment Number

Salary rate is determined by collective bargaining agreements or Pay Administration Policy as applicable.

Please note that this recruitment will close at 4:30 p.m. HST on March 17, 2020.

Recruitment No.:1920-221 Open Competitive

Open: Includes all interested individuals including members of the general public

Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list. Temporary appointments may lead to conversion to permanent employment. Duties Summary

Provides a variety of secretarial and paraprofessional tasks in support of one 0or more major functional areas; and performs other related duties as required.

Minimum Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified.

Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, including or supplemented by course work in typing or keyboarding, and four (4) years of substantive clerical, secretarial or administrative work experience.

Knowledge of: organization and functions of departments and agencies of the County of Kauai; pertinent functions of County, State and Federal agencies; public relations; office practices and procedures; filing methods and systems; grammar, spelling and word usage; use of standard office machines.

Ability to: deal tactfully and effectively with the public; work harmoniously with others; conduct research, gather information, summarize materials, and prepare reports; transcribe notes accurately; operate a personal computer and use word processing applications; maintain records and files; make arithmetic computations; understand and interpret laws, ordinances and regulations; give and follow oral and written instructions.

Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light

Additional Job Information

Required Forms and Documentation:

• Copy of your high school diploma or equivalent
• Evidence of education (degree or transcript). A legible photo copy of an official transcript will be accepted. DHR reserves the right to request an official copy is substituting education for experience.

*Substitution of Education for Experience*
An AS degree in Secretarial Science or OATS from an accredited business school or community college may be substituted for two (2) years of clerical experience.

Note: Transcripts downloaded from the internet are not acceptable. Copy of your high school diploma or equivalent and/or education degree or transcripts must be submitted in order to be given credit. Copies will not be returned. Mail or drop off: Department of Human Resources, 4444 Rice Street, Suite 140, Lihu'e, HI 96766 or email at [email protected] within 7 calendar days from filing this application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.

Examination: Education and Experience evaluation ..............100%

In addition to meeting the above minimum qualifications, your application will be further evaluated. The examination will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. Your score will be based on the quality, quantity and/or recency of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.

NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.