Events and Scheduling Assistant

Announcement Details

Open Date 09/23/2022
Requisition Number PRN13045N
Job Title UU Student - Library
Working Title Events and Scheduling Assistant
Job Grade SJ
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary Flexibility with schedule preferable; hours available on Monday through Friday between 9am-5pm during Fall 2022 semester; occasionally extra hours available on weekends or evenings.
Is this a work study job? No
VP Area Academic Affairs
Department 00790 - Marriott Library - Operations
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 13.00
Close Date
Job Summary The J. Willard Marriott Library is looking for energetic applicants for an Events & Scheduling Assistant. Potential candidates would be those interested in working on a team in giving excellent customer service on scheduling needs, as well as for needs with events in the library to ensure their success for all involved. We are looking for hardworking individuals who take initiative to accomplish tasks with a great attitude to apply.
For the Library to be able to appropriately monitor hours worked, part-time employees are generally asked to restrict their work with the University of Utah to Library employment only, unless an exception exists.

Responsibilities Events

• Setup/take down tables and chairs in the Gould Auditorium for events
• Setup/take down tables in entrances when needed
• Setup/take down of events in other locations throughout the library when needed
• Assist in coordinating with AV, custodial, and facilities departments to maintain needs in event spaces
• Assist with displaying event signage
• Assist with event catering and food service
• Perform regular cleaning and maintenance of furniture/equipment (e.g. tables, chairs, etc.)

Scheduling

• Respond to room requests, make reservations in the scheduler and send confirmation emails
• Interpret and enforce library and University policies when scheduling requests
• Communicates with library patrons and students regarding logistics and event changes
• Confirm reservations made in the library match the Registrar’s Office reservations and records
• Audit schedules to maximize room usage

Other tasks as needed

Minimum Qualifications Must be a current University of Utah student enrolled 6 undergraduate credit hours or 5 graduate credit hours during the fall and spring semesters.
Preferences

• Strong written communication skills
• Experience with scheduling and event setup
• Must be able to lift 50lbs and setup conference furniture including tables, chairs and other equipment

Special Instructions Summary
Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

[email protected]

Online reports may be submitted at oeo.utah.edu

To inquire about this posting, email: [email protected] or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.