Executive Assistant I

This position is responsible for providing administrative support to the President of Music.

• Maintains complex calendar, contacts, and updates for President, Motion Picture Music
• Screens heavy call and email volume, rolls calls, updates call sheet, arranges appropriate follow-ups
• Arranges and record meetings, calls, and event facilities for President, Motion Picture Music
• Drafts emails and notices for executive
• Coordinates frequent and complex travel itineraries; compile documents for travel-related meetings for President, Motion Picture Music
• Monitors and submits expense reports
• Purchases gifts, prepare for presentation and delivery
• Maintains detailed physical and digital files of corporate documents
• Maintains organization and distribution of mail, office supplies, and storage inventories

• 2+years related experience
• Bachelor’s Degree or equivalent work experience

• Proficiency with Word, Excel, PowerPoint and internet software
• Familiar with a variety of industry concepts, practices, and procedures
• Excellent written, verbal, and interpersonal skills
• Ability to build and maintain strong relationships with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities