Administrative Assistant/Receptionist

Overview
We are seeking a motivated and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong organizational skills, proficiency in various software applications, and a friendly demeanor to create a welcoming environment for clients and visitors.

Responsibilities

• Greet and assist visitors at the front desk, ensuring a positive first impression.
• Manage multi-line phone systems, directing calls efficiently and professionally.
• Perform clerical duties including data entry, filing, and maintaining organized records.
• Utilize QuickBooks for basic bookkeeping tasks and financial record management.
• Provide customer support through effective communication and problem-solving skills.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Maintain office supplies inventory and order as necessary to ensure smooth operations.
• Proofread documents for accuracy and clarity before distribution.
• Support team members with administrative tasks as needed, fostering a collaborative work environment.
• Utilize Microsoft Office, Excel, Word, PowerPoint and Google Workspace for document creation, spreadsheets, and presentations.

Requirements

• Previous experience in an office or administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong typing skills with attention to detail for data entry tasks.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Bilingual abilities are a plus to enhance communication with diverse clients.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Experience in customer service or support roles is highly valued.
• Knowledge of bookkeeping principles or experience as a dental/medical receptionist is advantageous.
• Strong time management skills to prioritize tasks effectively in a fast-paced environment.
• Ability to maintain confidentiality while handling sensitive information. Join us as we strive to provide outstanding service while fostering a supportive workplace culture. We look forward to welcoming an enthusiastic Receptionist/Administrative Assistant who shares our commitment to excellence.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person