WHO WE'RE LOOKING FOR
Under the primary direction of the Chief Operating Officer and the Senior Vice President, Production & Event Operations, we are seeking an experienced and results-driven Executive Assistant to provide primary support to two executives and act as general support to the Entertainment & Consumer Division and the Production & Event Operations departments. You will be responsible for managing executive calendars, coordinating travel, coordinating production offices, and handling logistics for division and departmental meetings, as well as providing additional support for the Entertainment & Consumer division’s projects, events, and initiatives.
WHAT YOU'LL DO
- Provide administrative support, including maintaining calendars, scheduling calls and meetings, creating expense reports, reconciling monthly credit card statements, coordinating Executive travel, and maintaining contact databases.
- Handle sensitive and confidential correspondence, contracts, and financial data.
- Maintain current and organized records of events, projects, process manuals, and Division/Department annual calendars.
- Manage logistics for division and departmental in-person and virtual meetings, including scheduling meeting rooms, managing catering, and invitation tracking/RSVPs.
- Collaborate with all departments from the Entertainment & Consumer Division including Artist Relations, Digital Media, Marketing & Innovation, Business Development & Partnerships, and Production & Event Operations.
- Organize and help facilitate various telecast and event production meetings, calendars, staffing lists, recap meetings, and communications.
- Support the Recording Academy’s GRAMMY Week Calendar of events.
- Support GRAMMY Awards Production Office and other on-site initiatives during GRAMMY Week and at other televised and non-televised events.
- Support the Production & Event Operations team in the planning and execution of various GRAMMY Week events.
- Track Executives ticket allocations for Awards shows and other events.
- Support quarterly division-wide meetings and strategic planning.
- Coordinate overarching organizational resources and calendars (i.e., org charts, contact sheets, key dates, etc.) for the Entertainment & Consumer Division.
- Support other projects as assigned.
SKILLS & EXPERIENCE
- Four-year college degree preferred.
- 2 to 5 years of relevant experience. Production and/or events experience a plus.
- Knowledge of and/or experience in the music industry preferred.
- Strong proficiency in MS Office, OneDrive, SharePoint, MS Teams and Zoom, with prior experience working with spreadsheets, managing databases, and drafting memos and correspondence.
- Strong organizational and time management skills with the ability to multitask and work under pressure of tight deadlines.
- Outstanding communication skills, including calm under pressure and ability to work effectively with VIPs and their representatives. Bilingual (Spanish) is a plus.
- Ability to initiate activities and work effectively as a team member while communicating ideas clearly.
- Attention to detail with the ability to compose grammatically correct and properly formatted correspondences.
- General understanding of corporate financial and expense tracking.
- Willingness and availability to travel and work holidays, evenings, and weekends on a seasonal basis as needed.
PHYSICAL DEMANDS FOR CERTAIN ROLES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.
The employee will be required to lift and/or move up to 60 pounds.
SALARY AND BENEFITS
The starting salary for this position is $68,640 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market.
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).
Explore our career opportunities to join a team that values creativity, innovation, and diversity.
ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES
RECORDING ACADEMY
The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.
LATIN RECORDING ACADEMY
The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.
LATIN GRAMMY CULTURAL FOUNDATION
The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.
MUSICARES
A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.
GRAMMY MUSEUM
The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.
EQUAL OPPORTUNITY
The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.
