The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX has rapidly become a world-class event in its first two years. This three-day spectacle attracts a global audience to witness the world's greatest drivers and cars navigate the iconic Las Vegas Strip at breathtaking speeds approaching 200 mph.
Grand Prix Plaza is the world’s largest immersive Formula 1 attraction, featuring thrilling interactive experiences: F1 X, a 4D journey through a tech driven attraction; F1 DRIVE, kart racing powered by advanced DRS technology; and F1 HUB featuring state-of-the-art simulators, a flagship F1 store, and elevated restaurant and lounge offerings.
Position Summary:
Las Vegas Grand Prix is looking for a detail-oriented and organized Housing and Travel Coordinator (Seasonal) to support the Housing and Travel manager. This role is responsible for managing hotel accommodations and ensuring a smooth experience for staff and vendors.
This position will work from September 1, 2025 - December 15, 2025
Key Responsibilities:
- Coordinates hotel room blocks, monitors pick-up reports, and manages reservation updates.
- Serves as the liaison between vendors/staff and partner hotels, ensuring accurate booking details and addressing any housing-related concerns.
- Tracks rooming lists, special requests, and billing information with a high level of accuracy.
- Supports contract compliance by ensuring all housing polices are followed.
- Provides timely updates and reports to the event and operations team.
- Responds to housing inquiries via email in a courteous and professional manner.
Qualifications:
- Previous experience in event coordination, hospitality, or travel planning is preferred.
- Strong organizational skills and keen attention to detail.
- Strong communication and interpersonal skills with service first approach.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficient in Microsoft Excel, Outlook, Smartsheet
- Guest service mindset and ability to manage sensitive information with discretion.
- Availability to work flexible hours, including evenings and weekends during event week and peak travel periods pre and post event.
Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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