About Us
Smith CPA is a growing, full-service Certified Public Accounting firm in North Palm Beach, Florida. We specialize in tax preparation, accounting, payroll administration, audits, business formations, and financial consulting. We maintain a professional, supportive, and growth-focused work environment.
Position: Office Administrator (Full-Time)
Location: North Palm Beach, FL (In-Person)
Pay: $20 - $25 per hour (Based on experience level, see details below)
Hours: Full-Time (35-40 hours per week, Monday to Friday, In-Person)
Benefits: Paid time off, referral bonuses, 401(k) after one year of service
Are you an organized, detail-oriented professional with customer service, office, or marketing experience? Are you tech-savvy, adaptable, and great at juggling multiple office tasks? If so, we’d love to meet you!
Smith CPA is seeking a Full-Time Office Administrator to oversee administrative operations, manage client support, drive workflow efficiency, assist with marketing, website management, compliance filings, team engagement, and executive support. This is a key role in the firm’s daily success and offers room to grow professionally in a stable, well-rounded position.
Pay Scale Based on Experience:
- $20-$22/hr: Candidate with entry-level administrative experience or strong willingness to learn.
- $23-$25/hr: Candidate with strong administrative experience, marketing skills, and ability to take on advanced responsibilities.
Key Responsibilities
Client Relations & Reception
- Greet and assist visitors, clients, and staff.
- Answer and direct phone calls and emails professionally.
- Manage incoming and outgoing mail and packages.
- Handle client inquiries and follow up on necessary documents.
Office Organization & Upkeep
- Ensure the office (common areas & kitchen) remains clean, organized, and presentable at all times.
- Take out trash, sanitize surfaces, and keep office supplies stocked.
- Report any maintenance issues as needed.
Document & Data Management
- Maintain electronic and physical filing systems. Scan, label, and upload tax & source documents into our systems
- Input and manage data in spreadsheets, tax software, and databases.
- Enter basic tax data into tax preparation software to support the personal tax return process. Training provided—no prior tax prep experience required.
- Prep e-file packets, engagement letters, signature requests
- Finalize, label, and archive completed returns
- Manage office workflow using Trello to track deadlines, assign tasks, and ensure timely completion of projects.
Compliance Filings
- Prepare and file state business formations and EIN applications, S-Corporation elections, and Annual Reports.
- Process 1099 and W-2 filings to ensure timely compliance.
Marketing & Social Media
- Assist with creating and editing marketing content using Canva (Photoshop a plus).
- Schedule and update posts on social media platforms.
- Assist with general marketing projects.
- Order and design company promotional items (e.g., hats, shirts, cups).
General Administrative Support
- Schedule and coordinate meetings and appointments.
- Help to maintain a positive and engaging office culture by planning and executing monthly team engagement activities (e.g., team lunches, office celebrations, small events).
- Occasionally assist with personal tasks (e.g., ordering gifts or coordinating appointments).
What We’re Looking For:
✅ Must-Have Skills & Traits:
- High attention to detail and creative eye
- Quick learner with the willingness to learn new tools (Canva, Excel, Trello, etc.)
- Strong organizational skills with the ability to manage task tracking and deadlines.
- Excellent written and verbal communication.
- Highly organized and able to prioritize tasks effectively.
- Positive attitude, team player, and eager to learn.
- Associate’s degree or equivalent work experience.
Preferred (But Not Required):
- Familiarity with tax and business filings or government forms
- Proficiency in Microsoft Excel
Why Join Us?
- Variety in your work – You’ll be involved in marketing, compliance, admin, team engagement, and executive support.
- Stability and growth – This is a full-time role with ongoing development opportunities in a growing CPA firm.
- Professional yet enjoyable culture – We believe in getting work done while maintaining a clean, organized, and welcoming office environment.
If you're a proactive, tech-savvy, and organized individual who enjoys learning, taking on new challenges, and keeping an office in top shape, apply today! This is not a remote role and does require strong attention to detail and comfort working with sensitive financial information.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 35 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Referral program
Schedule:
- Monday to Friday
Application Question(s):
- Do you live within 20 miles of our office location?
Education:
- Associate (Required)
Ability to Commute:
- North Palm Beach, FL 33408 (Required)
Work Location: In person
