Executive Assistant

Donnies Auto Sales LLC - Remote

Job details Salary $15 - $28 an hour Job Type Full-time Contract Number of hires for this role 2 Qualifications

    • High school or equivalent (Preferred)

    • Customer service: 1 year (Preferred)

    • US work authorization (Preferred)

Full Job Description

Position Summary

B Donnies Auto Sales LLC is seeking an experienced Executive Assistant to provide primary support to multiple level team members. The individual will take full responsibility in managing the day-to-day schedule and needs of the team. Additionally, this person will work as part of the broader Donnies Auto Sales team by corresponding with other Executive Assistants and team members in our global offices on daily tasks and long-term initiatives.

Job Responsibilities

  • Manage an ever-changing complex calendar with an understanding of business priorities to offer alternatives and considerations as needed to maximize time and efficiency.
  • Schedule, coordinate and oversee internal and external meetings that could be on-site, off-site, or virtual.
  • Book complex domestic and international travel arrangements while thinking through all the logistics of point-to-point travel.
  • Prepare and submit expenses in accordance with company guidelines.
  • Organize and prepare materials in advance of meetings, maintain files and record keeping systems, including files that may be confidential.
  • Create a welcoming atmosphere to Donnies Auto Sales guests by assisting with meeting setup, catering, and logistics.
  • Support business objectives, under guidance, by building relationships with founders and their assistants to coordinate schedules and facilitate information flow.
  • Provide general administrative support including managing conference room bookings, assist with IT issues, maintaining filing systems, and any ad hoc projects that may arise.
  • Assist in occasional personal requests including reminders and paperwork.

Job Requirements

  • 1-3 years of experience working in a fast-paced environment supporting multiple team members
  • BS/BA degree in a relevant discipline
  • Strong knowledge in Microsoft Office, including Outlook, Word, Excel and PowerPoint
  • Ability to occasionally work outside normal office hours to accommodate Asian and European time zones, including responding to timely e-mail requests as needed
  • Prior experience working in finance or at a start-up is preferred, but not required

Donnies Auto Sales Core Values

Honest & Trustworthy - Our people and our culture are the heart of our business. We are self-aware, supportive, and trust ourselves and each other. We speak the truth with positive intent. We hold ourselves accountable, are intellectually open, and are constantly learning and growing.
Open & Inclusive - Our diverse composition gives us broad and varied perspectives that drive better investments. We find ways to better ourselves and our communities, increasing transparency, fairness, and respect in every interaction. We thrive on the unique qualities of our people, and how together, these qualities make us special.
Collaborative - We believe in we vs I, and operate as one global team. We know that no one person has all the answers, and that we are better together. Our successes and failures are equally shared.
Bold - We take risks and understand that at times we may fail. We learn from our failures; we don’t repeat them and are constantly striving to be better.
Humble - We are humble and believe in winning together with gratitude, knowing that every finish line is the beginning of a new race. We are low ego, and lift each other up.
Persistent - When we get knocked down, we rise back up. We persevere, with the enduring perspective that only grit can help us overcome. We know our individual and collective goals and won’t stop short of achieving them. We work hard and play hard.
Evolving - We innovate and advocate with boundless curiosity and creativity. We always have a startup mentality

Job Types: Full-time, Contract

Pay: $15.00 - $28.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Administrative Assistants & Receptionists: 1 year (Preferred)
  • Customer service: 1 year (Preferred)

Work Location: Remote

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