Accounts Payable Specialist

GitLab - United States

The Accounts Payable team is responsible for timely and accurate processing and payment of vendor invoices, processing vendor credits and expense reports submitted by GitLab team members. The Accounts Payable team ensures that all transactions are SOX compliant including obtaining all required supporting documentation and appropriate authorization for disbursements.
Responsibilities

TBD

Requirements

TBD

Levels

Accounts Payable Specialist (Intermediate)

The Accounts Payable Specialist (Intermediate) reports to Senior Manager, Accounts Payable .
Job Grade

The Accounts Payable Specialist is a grade 6 .
Intermediate Responsibilities

Process full-cycle accounts payable including vendor and invoice management, approval and weekly disbursement activities

Ensure proper GL coding for all AP activity recorded in accordance with the GitLab chart of accounts

Process expense reports as needed and serve as an administrator for Expensify

Administrator for Expensify expense reporting tool including the review of all corporate card transactions to ensure proper coding and processing in NetSuite

Update cash flow report for disbursements on a daily basis

Credit card account reconciliation

Assist in year-end 1099 filings

Gather and review supporting documentation for VAT filings

Assist with implementation of accounting tools to help automate and streamline processes

Assist team with ad hoc projects, as needed

Assist with audit requests related to the accounts payable function

Ensure internal controls are followed and maintained as related to the accounts payable function

Fulfill all duties, including journal entries such as AP accruals/reclasses, along with reconciliations, and other assigned tasks related to accounts payable, in a timely manner to comply with the close calendar, - - checklists, and other due dates as assigned

Intermediate Requirements

Experience with Netsuite preferred

Experience with Expensify and Tipalti is a plus

3+ years of related accounts payable experience is required

Flexible to meet changing priorities and the ability to prioritize workload to achieve on time accurate results

Knowledge of SOX

Proficient with Excel and Google Sheets

International experience is a plus

Knowledge of basic accounting principles

Self-starter with the ability to work remotely and independently and interact with various teams when needed.

You share our values , and work in accordance with those values.

Ability to use GitLab

Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist reports to Senior Manager, Accounts Payable
Job Grade

The Senior Accounts Payable Specialist is a grade 7 .
Senior Responsibilities

extends the Accounts Payable Specialist (Intermediate) responsibilities

Manage 1099 tax filings

Lead project implementation of AP accounting tools to help automate and streamline

Establish and enforce proper accounting policies and principles as it pertains to accounts payable

Train and support new hires

Ensure SOX compliance for AP controls

Senior Requirements

extends the Accounts Payable Specialist (Intermediate) requirements

5+ years of related accounts payable experience is required

International experience

Knowledge of basic accounting principles

High degree of attention to detail

Strong analytical skills

Senior Manager, Accounts Payable

The Senior Manager, Accounts Payable reports to the [Senior Director, Corporate Controller](https://about.gitlab.com/job-families/finance/corporate-controller/.
Job Grade

The Senior Manager, Accounts Payable is a grade 9 .
Senior Manager Responsibilities

Review and approve 1099 filings

Review and approve accuracy of support provided for VAT filings to the tax team

Lead project implementation of AP tools to help automate and streamline processes

Train and support new hires, manage assignment of tasks across team

Prepare, review and approve various AP and AP related balance sheet reconciliations

Maintain AP metrics, recommend and implement process improvements to improve efficiency and accuracy

Ensure SOX compliance for AP controls

Senior Manager Requirements

8+ years of related accounts payable experience

Strong analytical skills

Prior experience implementing systems, tools and process improvements

Performance Indicators

Time to process invoices in AP system. =2 business days

Average days to close

Number of material audit adjustments = 0

Percentage of ineffective Sox Controls = 0%

Career Ladder

The next step in the Accounts Payable job family is to move to the General Ledger job family.
Hiring Process

Candidates for this position can expect the hiring process to follow the order below. Please keep in mind that candidates can be declined from the position at any stage of the process. To learn more about someone who may be conducting the interview, find their job title on our team page .

30 minute screening call with our Recruiters

30 minute interview with Hiring Manager

2 - 4 30 minute peer interviews

45 minute interview with an Executive for any Manager and above role.

Additional details about our process can be found on our hiring page .

Compensation
Components

Compensation at GitLab consists of:
Base salary

Options

Bonus in some functions

Discretionary bonus

Retirement contributions in eligible regions

Pay for equipment

Remote work

Unlimited time off

Benefits

Apply
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